How To Fix HRPBSDE5Z205 - Municipality key (EF20) cannot be determined.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDE5Z - Public Sector Payroll - Germany

• Message number: 205

• Message text: Municipality key (EF20) cannot be determined.

What causes this issue?

The municipality key of the place of residence is entered in entry field
20. The municipality key is derived from the postal code and the
Addresses (0006) infotype.
The postal code and place of residence are not available.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Enter the postal code and the place of residence.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDE5Z205 - Municipality key (EF20) cannot be determined. ?

  The SAP error message "HRPBSDE5Z205 Municipality key (EF20) cannot be determined" typically occurs in the context of payroll processing or employee master data management within the SAP Human Resources (HR) module. This error indicates that the system is unable to determine the municipality key, which is essential for tax calculations and other payroll-related functions.
  Cause:
  
  Missing Configuration: The municipality key may not be configured in the system. This could be due to missing entries in the relevant tables or incorrect settings in the payroll area.
  Incorrect Employee Data: The employee master data may be incomplete or incorrect, particularly in the address or tax-related fields.
  Country-Specific Settings: The error may arise if the country-specific settings for payroll are not properly maintained, especially if the municipality key is required for tax calculations in that country.
  Data Inconsistencies: There may be inconsistencies in the data that link the employee's address to the municipality key.
  
  Solution:
  
  
  Check Configuration:
  
  Ensure that the municipality key is properly configured in the system. This can be done by checking the relevant configuration settings in the SAP IMG (Implementation Guide).
  Navigate to the path: SPRO > Personnel Management > Payroll > Payroll: Country-specific settings > Define Municipality Key and verify that the necessary entries exist.
  
  
  
  Review Employee Master Data:
  
  Check the employee's address details in the infotype (e.g., IT0006 - Addresses) to ensure that all required fields are filled out correctly.
  Ensure that the employee's tax information (e.g., IT0190 - Tax Data) is complete and accurate.
  
  
  
  Country-Specific Settings:
  
  Verify that the country-specific payroll settings are correctly maintained. This includes checking the tax calculation rules and ensuring that the municipality key is linked to the correct tax authorities.
  
  
  
  Data Consistency Checks:
  
  Run consistency checks on the employee data to identify any discrepancies that may be causing the issue.
  Use transaction codes like PU03 (for infotype maintenance) or PA30 (to display/change employee data) to review and correct any inconsistencies.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the specific error message for additional guidance and troubleshooting steps.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance, especially if it involves complex configurations or customizations.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and SPRO (Customizing).
  SAP Notes: Search for SAP Notes related to this error message in the SAP Support Portal for any known issues or patches.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to identify and resolve the issue related to the municipality key in SAP HR.