How To Fix HRPBSDE5Z109 - A registered partner element already exists in the validity period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDE5Z - Public Sector Payroll - Germany

• Message number: 109

• Message text: A registered partner element already exists in the validity period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDE5Z109 - A registered partner element already exists in the validity period ?

  The SAP error message HRPBSDE5Z109, which states "A registered partner element already exists in the validity period," typically occurs in the context of managing business partner data in SAP, particularly when dealing with HR (Human Resources) or payroll-related data.
  Cause:
  This error usually arises when you attempt to create or modify a business partner relationship (such as a vendor, customer, or employee) that overlaps with an existing relationship in the system. The system enforces data integrity by preventing duplicate entries for the same partner within the specified validity period.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Entries: 
  
  Review the existing business partner relationships in the system for the same partner and validity period. You can do this by navigating to the relevant transaction (e.g., transaction code BP for Business Partner) and checking the relationships.
  
  
  
  Adjust Validity Period:
  
  If you find that there is an existing entry that overlaps with the validity period you are trying to set, you may need to adjust the validity period of either the existing entry or the new entry you are trying to create.
  
  
  
  Delete or Modify Existing Entry:
  
  If the existing entry is no longer needed, you can delete it. Alternatively, if it needs to be retained, consider modifying it to avoid the conflict.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidelines on managing business partner relationships and understanding validity periods.
  
  
  
  Check for Customizations:
  
  If your organization has custom developments or enhancements related to business partner management, check with your SAP technical team to see if any custom logic might be causing the issue.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue through the above steps, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP (Business Partner), PA30 (Maintain HR Master Data), and others that may be involved in managing partner data.
  Business Partner Roles: Understand the different roles that a business partner can have in the system, as this may affect how relationships are managed.
  Data Consistency: Ensure that your data entry processes include checks for existing entries to minimize the occurrence of such errors in the future.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.