How To Fix HRPBSAU327 - Record already exists with same key & &.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSAU - Message Class For Public Sector(Australia)

• Message number: 327

• Message text: Record already exists with same key & &.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSAU327 - Record already exists with same key & &. ?

  The SAP error message HRPBSAU327, which states "Record already exists with same key & &," typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with infotypes or records that are being processed in the system. This error indicates that there is an attempt to create or update a record that already exists in the database with the same key fields.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the system is trying to insert a new record that has the same key fields (like employee number, infotype, and validity period) as an existing record.
  Data Migration Issues: If data is being migrated or uploaded into the system, there may be duplicates in the source data.
  Incorrect Logic in Custom Programs: If there are custom programs or enhancements that manipulate employee data, they may not be handling existing records correctly.
  
  Solution:
  
  Check Existing Records: Before creating or updating a record, check the database to see if a record with the same key already exists. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Modify the Logic: If you are using custom programs, ensure that the logic checks for existing records before attempting to create new ones. Implement error handling to manage such situations gracefully.
  Data Cleanup: If the error is due to data migration, review the data being imported to ensure there are no duplicates. Clean up the source data if necessary.
  Use Update Instead of Create: If the intention is to update an existing record, ensure that the correct update function is being called instead of the create function.
  Consult Documentation: Review SAP documentation or notes related to the specific infotype you are working with to understand the key fields and constraints.
  
  Related Information:
  
  Infotypes: In SAP HCM, infotypes are used to store employee-related data. Each infotype has a unique key that typically includes the employee number and the validity period.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to manage employee data effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.