How To Fix HRPBSAU316 - Start date of initial record should be same as initial anniversary date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSAU - Message Class For Public Sector(Australia)

• Message number: 316

• Message text: Start date of initial record should be same as initial anniversary date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSAU316 - Start date of initial record should be same as initial anniversary date ?

  The SAP error message HRPBSAU316 indicates that there is a mismatch between the start date of an initial record and the initial anniversary date in the system. This error typically occurs in the context of personnel administration or benefits administration when processing records related to employee data, particularly in the area of benefits or payroll.
  Cause:
  The error arises when the system expects the start date of an initial record (such as a benefits record or a payroll record) to match the initial anniversary date. This can happen due to:
  
  Data Entry Errors: Incorrect dates entered during the creation of the record.
  Configuration Issues: Incorrect settings in the system that define how initial records and anniversary dates should be handled.
  Changes in Employee Data: If an employee's data has been changed (e.g., start date or anniversary date) without corresponding updates to related records.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Verify Dates: Check the start date of the initial record and the initial anniversary date. Ensure that they are the same. If they are not, you will need to correct one of them.
  
  
  Update Records: If the start date is incorrect, update it to match the initial anniversary date. Conversely, if the anniversary date is incorrect, update it to match the start date.
  
  
  Check Configuration: If the issue persists, review the configuration settings in the SAP system related to personnel administration and benefits. Ensure that the rules governing initial records and anniversary dates are set correctly.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error in your version of SAP.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide assistance based on your specific configuration and setup.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) to view and edit employee records.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Testing: After making changes, test the process again to ensure that the error does not reoccur.
  
  By following these steps, you should be able to identify and correct the cause of the HRPBSAU316 error in your SAP system.