How To Fix HRPAYUSCALC352 - The off-cycle run and reason have not been configured

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUSCALC - Messages for payroll log RPCALCU0

• Message number: 352

• Message text: The off-cycle run and reason have not been configured

What causes this issue?

No entries are present for the current off-cycle run and reason in view
HRCCE_V_OCR.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain the necessary entries in view HRCCE_V_OCR for this off-cycle
run and reason.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUSCALC352 - The off-cycle run and reason have not been configured ?

  The SAP error message HRPAYUSCALC352 indicates that there is an issue with the configuration of off-cycle payroll runs in the system. Specifically, it means that the off-cycle run and the reason for the off-cycle payment have not been properly set up in the system.
  Cause:
  
  Missing Configuration: The off-cycle payroll run has not been configured in the system for the specific payroll area or reason code you are trying to use.
  Incorrect Reason Code: The reason code you are trying to use for the off-cycle run may not be defined or may not be linked to the payroll area.
  Authorization Issues: The user may not have the necessary authorizations to perform off-cycle payroll runs.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the SAP Customizing Implementation Guide (SPRO).
  Navigate to Payroll > US > Off-Cycle Payroll > Define Off-Cycle Reasons.
  Ensure that the off-cycle reason you are trying to use is defined and properly configured.
  
  
  
  Define Off-Cycle Run:
  
  In the same configuration area, check if the off-cycle run is defined for the relevant payroll area.
  Make sure that the off-cycle run is linked to the correct payroll area and that all necessary parameters are set.
  
  
  
  Review Reason Codes:
  
  Ensure that the reason code you are using is valid and has been assigned to the appropriate payroll area.
  You can check this in the configuration settings under Payroll > US > Off-Cycle Payroll > Assign Off-Cycle Reasons to Payroll Areas.
  
  
  
  User Authorizations:
  
  Verify that the user attempting to perform the off-cycle run has the necessary authorizations. This can be checked in the user roles and profiles.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run to ensure that the off-cycle payroll can be processed without errors.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed steps on configuring off-cycle payroll.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance related to this error message.
  Support: If the issue persists after checking the configuration, consider reaching out to your SAP support team or consulting with an SAP HR expert.
  
  By following these steps, you should be able to resolve the HRPAYUSCALC352 error and successfully configure off-cycle payroll runs in your SAP system.