How To Fix HRPAYUSCALC351 - This off-cycle payment is not eligible for overpayment recovery

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUSCALC - Messages for payroll log RPCALCU0

• Message number: 351

• Message text: This off-cycle payment is not eligible for overpayment recovery

What causes this issue?

In accordance with the configuration that has been performed in view
HRCCE_V_OCR, the payment for this off-cycle run is not eligible to be
considered as an overpayment amount. The overpaid amount therefore will
not be stored in cluster table CLM and no recovery will occur for it.
In this case, the offset amount is carried forward as part of technical
wage type /551 and will follow the established process for
retrocalculation.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To define this off-cycle run as eligible for Overpayment Recovery,
configure view HRCCE_V_OCR such that a value of <ZH>X</> is assigned to
the <LS>Claim Eligibility</> field (HRCCE_V_OCR-CLMEG).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUSCALC351 - This off-cycle payment is not eligible for overpayment recovery ?

  The SAP error message HRPAYUSCALC351 indicates that an off-cycle payment is not eligible for overpayment recovery. This typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module, particularly in the United States payroll (US Payroll).
  Cause:
  The error can arise due to several reasons, including:
  
  
  Payment Type: The off-cycle payment being processed may not be configured to allow for overpayment recovery. Certain payment types or scenarios may not support recovery of overpayments.
  
  
  Configuration Settings: The payroll configuration settings in SAP may not be set up to allow for overpayment recovery for off-cycle payments. This could be due to specific settings in the payroll schema or rules.
  
  
  Employee Status: The employee's status or the nature of the payment (e.g., if the employee is terminated or on leave) may affect eligibility for overpayment recovery.
  
  
  Previous Overpayment: If there was a previous overpayment that has already been addressed, the system may prevent further recovery attempts.
  
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Review Payment Type: Check the payment type being used for the off-cycle payment. Ensure that it is configured to allow for overpayment recovery.
  
  
  Check Configuration: Review the payroll configuration settings in the SAP system. This includes checking the payroll schema and rules related to overpayment recovery. You may need to consult with your SAP HCM configuration team or a functional consultant.
  
  
  Employee Status: Verify the employee's status and ensure that it allows for overpayment recovery. If the employee is terminated or on leave, you may need to follow different procedures.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to payroll processing and overpayment recovery for specific guidance on your version of SAP.
  
  
  Testing: If changes are made to the configuration, conduct testing in a development or quality assurance environment to ensure that the changes resolve the issue without introducing new problems.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights based on the specific version and configuration of your SAP system.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates on known issues.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  Documentation: Review the SAP Help Portal for detailed documentation on payroll processing and error handling.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.