How To Fix HRPAYUS_MESSAGES131 - &1: Employee &2 is excluded by selection criteria.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 131

• Message text: &1: Employee &2 is excluded by selection criteria.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES131 - &1: Employee &2 is excluded by selection criteria. ?

  The SAP error message HRPAYUS_MESSAGES131 indicates that an employee is excluded from a selection due to specific criteria set in the payroll or reporting process. This message typically arises in the context of payroll processing or when generating reports related to employee data.
  Cause:
  The error message can be triggered by several factors, including:
  
  
  Selection Criteria: The employee does not meet the selection criteria defined in the payroll run or report. This could be due to:
  
  Employment status (e.g., inactive, terminated).
  Specific payroll areas or groups that the employee does not belong to.
  Date ranges that do not include the employee's active period.
  
  
  
  Master Data Issues: The employee's master data may not be complete or may have been incorrectly maintained, leading to exclusion from the payroll run.
  
  
  Configuration Settings: The configuration settings in the payroll schema or report may have been set up in a way that excludes certain employees based on predefined rules.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Selection Criteria: Check the selection criteria used in the payroll run or report. Ensure that the employee meets all the necessary conditions. This may involve:
  
  Verifying the employee's status (active, inactive, etc.).
  Checking the payroll area and group assignments.
  Ensuring the date range includes the employee's active period.
  
  
  
  Check Employee Master Data: Review the employee's master data in the system to ensure that all required fields are filled out correctly. Look for:
  
  Employment status.
  Payroll area assignment.
  Validity dates for employment.
  
  
  
  Adjust Configuration: If the exclusion is due to configuration settings, consult with your SAP HR or payroll administrator to adjust the payroll schema or report settings to include the employee.
  
  
  Testing: After making the necessary adjustments, re-run the payroll or report to see if the employee is now included.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check and update employee information.
  Payroll Logs: Review payroll logs for additional details on why the employee was excluded. This can provide insights into specific criteria that led to the exclusion.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further assistance.