How To Fix HRPAYUS_MESSAGES122 - File "&1": Invalid extension, only PDFs are allowed.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 122

• Message text: File "&1": Invalid extension, only PDFs are allowed.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES122 - File "&1": Invalid extension, only PDFs are allowed. ?

  The SAP error message HRPAYUS_MESSAGES122 indicates that the system encountered a file with an invalid extension when it was expecting a PDF file. This error typically arises in scenarios where the system is processing documents or files that are required to be in PDF format, such as payroll documents, reports, or other HR-related files.
  Cause:
  
  Invalid File Type: The file being uploaded or processed has an extension other than .pdf. This could be due to the user selecting the wrong file type or the file being saved in an incorrect format.
  File Renaming: Sometimes, files may be renamed to have a .pdf extension, but the actual content is not in PDF format.
  System Configuration: There may be specific configurations in the SAP system that enforce file type restrictions.
  
  Solution:
  
  
  Check File Format: Ensure that the file you are trying to upload or process is indeed a PDF file. You can do this by:
  
  Opening the file to verify its content.
  Checking the file extension to ensure it is .pdf.
  
  
  
  Re-save the File: If the file is not in PDF format, open it in the appropriate application (e.g., Word, Excel) and save it as a PDF. Most applications have an option to "Save As" or "Export" to PDF.
  
  
  Rename the File: If the file is already a PDF but has an incorrect extension, rename the file to ensure it ends with .pdf.
  
  
  Check System Settings: If you are consistently encountering this error with valid PDF files, check with your SAP administrator to ensure that there are no system settings or restrictions that might be causing this issue.
  
  
  Consult Documentation: Review any relevant SAP documentation or user guides related to the specific transaction or process you are working with to ensure compliance with file requirements.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Permissions: Ensure that you have the necessary permissions to upload or process files in the SAP system.
  File Size Limitations: Sometimes, file size limitations can also cause issues, so ensure that the PDF file does not exceed any specified limits.
  
  If the problem persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.