How To Fix HRPAYTR03689 - Error when archiving selection versions

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYTR03 -

• Message number: 689

• Message text: Error when archiving selection versions

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYTR03689 - Error when archiving selection versions ?

  The SAP error message HRPAYTR03689 typically occurs during the archiving process in the Human Resources (HR) module, specifically when dealing with payroll data. This error indicates that there is an issue with the selection versions used for archiving payroll data.
  Cause:
  The error can be caused by several factors, including:
  
  Invalid Selection Version: The selection version specified for archiving may not exist or may have been deleted.
  Authorization Issues: The user may not have the necessary authorizations to access the selection version or perform archiving.
  Data Integrity Issues: There may be inconsistencies or issues with the payroll data that prevent successful archiving.
  Configuration Issues: Incorrect configuration settings in the archiving object or related settings may lead to this error.
  
  Solution:
  To resolve the HRPAYTR03689 error, you can take the following steps:
  
  
  Check Selection Version:
  
  Verify that the selection version you are using for archiving exists and is correctly configured. You can do this by navigating to the relevant transaction (e.g., transaction code PC00_MXX_CEDT for payroll) and checking the selection versions.
  
  
  
  Review Authorizations:
  
  Ensure that the user executing the archiving process has the necessary authorizations. You may need to consult with your SAP security team to verify and adjust user roles and permissions.
  
  
  
  Data Consistency Check:
  
  Perform a consistency check on the payroll data to identify any issues that may be preventing archiving. You can use transaction codes like PC00_MXX_CEDT or PC00_MXX_CEDT to analyze payroll results.
  
  
  
  Check Configuration:
  
  Review the configuration settings for the archiving object related to payroll. Ensure that all necessary settings are correctly defined in the Customizing (SPRO) settings.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that resolve known issues related to archiving payroll data.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above steps, consider reaching out to SAP Support for further assistance. Provide them with detailed information about the error, including any relevant logs or screenshots.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data growth. In HR, this often involves payroll data, employee records, etc.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archiving processes.
  Documentation: Review SAP documentation related to HR archiving for best practices and guidelines.
  
  By following these steps, you should be able to identify and resolve the HRPAYTR03689 error effectively.