How To Fix HRPAYTR03540 - Number range for evaluation structure sets is exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYTR03 -

• Message number: 540

• Message text: Number range for evaluation structure sets is exhausted

What causes this issue?

Sets are created automatically when an evaluation structure is
generated. Internal number assignment is therefore required. The most
recent counter status is recorded in field "Var" in table TMCSD.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYTR03540 - Number range for evaluation structure sets is exhausted ?

  The SAP error message HRPAYTR03540 indicates that the number range for evaluation structure sets has been exhausted. This typically occurs in the context of payroll processing, where the system uses evaluation structures to determine how to process payroll data.
  Cause:
  
  Exhausted Number Range: The primary cause of this error is that the number range defined for evaluation structure sets has been fully utilized. Each evaluation structure set is assigned a unique number, and once all available numbers in that range are used, the system cannot assign a new number.
  Configuration Issues: There may be configuration issues in the number range settings for evaluation structures, leading to an incorrect or insufficient range being defined.
  High Volume of Payroll Data: If your organization processes a large volume of payroll data, it may quickly exhaust the available numbers in the defined range.
  
  Solution:
  
  
  Extend the Number Range:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the object related to evaluation structure sets (usually something like HR_PAY_EVAL).
  Check the current number range and extend it if necessary. You can do this by adding more numbers to the range or increasing the upper limit.
  
  
  
  Check Configuration:
  
  Review the configuration settings for the evaluation structure sets in the SAP system. Ensure that the number range is correctly defined and that there are no restrictions that could lead to exhaustion.
  You can access the configuration through the transaction code SPRO and navigate to the relevant payroll settings.
  
  
  
  Delete Unused Entries:
  
  If there are any unused or obsolete evaluation structure sets, consider deleting them to free up numbers in the range.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to this error message for any specific recommendations or updates that may apply to your version of SAP.
  
  
  
  Contact SAP Support:
  
  If the issue persists after attempting the above solutions, consider reaching out to SAP support for further assistance. They may provide patches or additional guidance based on your specific system configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SNRO (Number Range Objects) and SPRO (SAP Project Reference Object) for configuration.
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional context.
  Documentation: Review the SAP Help Portal for detailed information on payroll processing and evaluation structures.
  
  By following these steps, you should be able to resolve the HRPAYTR03540 error and ensure that your payroll processing continues smoothly.