How To Fix HRPAYTR02540 - Number range for evaluation structure sets is exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYTR02 -

• Message number: 540

• Message text: Number range for evaluation structure sets is exhausted

What causes this issue?

Sets are created automatically when an evaluation structure is
generated. Internal number assignment is therefore required. The most
recent counter status is recorded in field "Var" in table TMCSD.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYTR02540 - Number range for evaluation structure sets is exhausted ?

  The SAP error message HRPAYTR02540 indicates that the number range for evaluation structure sets has been exhausted. This typically occurs in the context of payroll processing, where SAP uses evaluation structures to determine how to process payroll data.
  Cause:
  The error is caused by the following reasons:
  
  Exhausted Number Range: The number range defined for evaluation structures has been fully utilized. This means that all available numbers in the defined range have been assigned to evaluation structures, and no new numbers are available for assignment.
  Configuration Issues: There may be a misconfiguration in the number range settings for evaluation structures in the SAP system.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Number Range Configuration:
  
  Go to the transaction code SNRO (Number Range Objects).
  Look for the number range object related to evaluation structures (usually HR_PAY_EVAL or similar).
  Check the current status of the number range to see if it is indeed exhausted.
  
  
  
  Extend the Number Range:
  
  If the number range is exhausted, you can extend it by adding more numbers to the range.
  In the SNRO transaction, select the number range object and adjust the upper limit of the number range to allow for more entries.
  
  
  
  Review Evaluation Structures:
  
  Check if there are any unnecessary or obsolete evaluation structures that can be deleted or archived to free up numbers.
  Ensure that the evaluation structures are being used efficiently.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to number ranges and evaluation structures for any specific guidelines or best practices.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance. They may provide additional insights or solutions based on your specific system configuration.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SNRO: Number Range Object Maintenance
  SE11: Data Dictionary (to check the structure of evaluation structures)
  PA30: Maintain HR Master Data (to check if the evaluation structures are correctly assigned)
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  Documentation: Review the SAP Help Portal for information on payroll processing and evaluation structures.
  
  
  By following these steps, you should be able to resolve the HRPAYTR02540 error and ensure that your payroll processing continues smoothly.