How To Fix HRPAYSV042 - Error in name format for pers. ID &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSV - Messages for HR_DISPLAY_ERROR_LIST SI Reports

• Message number: 042

• Message text: Error in name format for pers. ID &1

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPAYSV042 - Error in name format for pers. ID &1 ?

  The SAP error message HRPAYSV042, which states "Error in name format for pers. ID &1," typically occurs in the Human Resources (HR) module when there is an issue with the formatting of a person's name associated with a personnel ID in the system. This error can arise during various HR processes, such as payroll processing, data entry, or when generating reports.
  Cause:
  
  
  Incorrect Name Format: The name associated with the personnel ID may not conform to the expected format. This could include issues such as:
  
  Missing first name or last name.
  Invalid characters (e.g., special characters that are not allowed).
  Names that exceed the maximum length allowed by the system.
  
  
  
  Data Entry Errors: Manual data entry errors can lead to incorrect formatting of names.
  
  
  Integration Issues: If data is being imported from another system, the format of the names may not match the expected format in SAP.
  
  
  Configuration Issues: There may be configuration settings in the HR module that dictate how names should be formatted, and these settings may not be correctly set up.
  
  
  Solution:
  
  
  Check Name Format: Review the name associated with the personnel ID in question. Ensure that it adheres to the expected format:
  
  Ensure that both first and last names are present.
  Remove any invalid characters.
  Ensure that the name does not exceed the maximum length.
  
  
  
  Correct Data Entry: If the name was entered manually, correct any errors in the data entry.
  
  
  Review Integration Processes: If the data was imported from another system, check the data mapping and transformation processes to ensure that names are formatted correctly before being imported into SAP.
  
  
  Configuration Review: Consult with your SAP HR configuration team to ensure that the settings for name formats are correctly configured.
  
  
  Use Transaction Codes: You can use transaction codes like PA30 (Maintain HR Master Data) to check and correct the name format directly in the personnel data.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on name formatting in your version of SAP.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user has the appropriate permissions to make changes to personnel data.
  Testing: After making corrections, test the process again to ensure that the error does not recur.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR.