How To Fix HRPAYSA113 - Neither Passport nor Iqama exists for this employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSA - Mesasge class for package PC24

• Message number: 113

• Message text: Neither Passport nor Iqama exists for this employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYSA113 - Neither Passport nor Iqama exists for this employee ?

  The SAP error message HRPAYSA113, which states "Neither Passport nor Iqama exists for this employee," typically occurs in the context of Human Resources (HR) and Payroll modules in SAP, particularly when dealing with employee data related to expatriates or foreign workers in countries where documentation like a passport or iqama (residency permit) is required.
  Cause:
  
  Missing Data: The employee record does not have the required fields for Passport or Iqama filled out. This is often the case for expatriate employees who need these documents for legal employment.
  Incorrect Configuration: The system may not be configured correctly to handle the documentation requirements for certain employee types.
  Data Entry Errors: There may have been an oversight during data entry, leading to missing or incorrect information in the employee's master data.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Navigate to the employee's master data in SAP (usually through transaction codes like PA30).
  Verify that the Passport and Iqama fields are filled out correctly. If they are missing, enter the required information.
  
  
  
  Update Required Fields:
  
  If the employee is an expatriate, ensure that the relevant fields for Passport and Iqama are populated with valid data.
  Ensure that the dates (expiry dates, issue dates) are also correctly entered if applicable.
  
  
  
  Review Configuration:
  
  If you have access, check the configuration settings in the SAP system to ensure that the Passport and Iqama fields are set up correctly for the relevant employee groups.
  Consult with your SAP HR module administrator or technical team if you suspect configuration issues.
  
  
  
  Data Validation:
  
  After entering the data, validate the employee record to ensure that all required fields are correctly filled and that there are no other errors.
  
  
  
  Testing:
  
  After making the necessary updates, try to execute the process that generated the error again to confirm that the issue has been resolved.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP HR documentation for guidelines on managing employee data, especially for expatriates.
  User Roles: Ensure that the user attempting to make changes has the necessary permissions to edit employee master data.
  Support: If the issue persists after checking the above points, consider reaching out to your internal SAP support team or SAP support for further assistance.
  
  By following these steps, you should be able to resolve the HRPAYSA113 error and ensure that the employee's documentation is correctly recorded in the SAP system.