How To Fix HRPAYSA023 - Passport Expiry Date Initial

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSA - Mesasge class for package PC24

• Message number: 023

• Message text: Passport Expiry Date Initial

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYSA023 - Passport Expiry Date Initial ?

  The SAP error message HRPAYSA023, which states "Passport Expiry Date Initial," typically occurs in the context of employee data management within the SAP Human Capital Management (HCM) module. This error indicates that the system expects a passport expiry date to be entered for an employee, but it has not been provided or is set to an initial or default value.
  Cause:
  
  Missing Data: The passport expiry date field is either blank or not filled in the employee's personal data.
  Incorrect Configuration: The system may be configured to require a passport expiry date for certain employee types or in specific countries.
  Data Migration Issues: If data was migrated from another system, the passport expiry date may not have been transferred correctly.
  
  Solution:
  
  
  Enter the Passport Expiry Date:
  
  Navigate to the employee's personal data in the SAP system.
  Locate the section for passport information.
  Enter the correct passport expiry date.
  
  
  
  Check Configuration:
  
  Review the configuration settings in the SAP HCM module to determine if the passport expiry date is a mandatory field for the relevant employee group.
  If necessary, adjust the configuration to make the field optional if it is not required for all employees.
  
  
  
  Data Validation:
  
  Ensure that the data entered is valid and follows the expected format.
  If the data was migrated, verify that the migration process included all necessary fields and that they were populated correctly.
  
  
  
  User Training:
  
  Provide training to HR personnel on the importance of entering all required data, including passport details, to avoid similar issues in the future.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to the SAP HCM documentation for guidelines on managing employee personal data, including passport and visa information.
  Support: If the issue persists after following the above steps, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By addressing the missing passport expiry date and ensuring proper data entry and configuration, you should be able to resolve the HRPAYSA023 error.