How To Fix HRPAYRULOG025 - Absence is linked to a future absence

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYRULOG - Messages for HRUCALC0 logging

• Message number: 025

• Message text: Absence is linked to a future absence

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Link the absence in question to the preceding absence that is the first
part of the absence. The latter must start not later than the date that
you have entered in the
<DS:DE.BONDT>Off-cycle payroll payment</> date field.
You link absences in the <LS>Absences (2001) </>infotype.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYRULOG025 - Absence is linked to a future absence ?

  The SAP error message HRPAYRULOG025 indicates that there is an issue with an absence record in the system, specifically that the absence is linked to a future absence. This typically occurs in the context of payroll processing or absence management within the SAP Human Capital Management (HCM) module.
  Cause:
  The error arises when:
  
  An employee has an absence record that overlaps with or is linked to another absence that is scheduled to occur in the future.
  The system does not allow for certain types of absences to be processed if they are dependent on future absences, as this can lead to inconsistencies in payroll calculations or absence entitlements.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Absence Records:
  
  Check the employee's absence records in the system to identify any overlapping or linked absences.
  Ensure that there are no future absences that conflict with the current absence being processed.
  
  
  
  Adjust Absence Dates:
  
  If you find that the absence dates are overlapping, you may need to adjust the dates of either the current or future absence to eliminate the conflict.
  Ensure that the absence types are compatible and that the absence periods do not overlap.
  
  
  
  Check Configuration:
  
  Review the configuration settings for absence types in the SAP system. Some absence types may have specific rules regarding how they can be linked or processed together.
  Consult with your SAP HCM administrator or HR team to ensure that the configuration aligns with your organization's policies.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support notes related to absence management and payroll processing for additional guidance on handling this error.
  
  
  
  Testing:
  
  After making adjustments, test the changes in a development or test environment before applying them in the production system to ensure that the error is resolved.
  
  
  
  Seek Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Training: Ensure that HR personnel are trained on how to manage absence records effectively to prevent similar issues in the future.
  Documentation: Maintain clear documentation of absence policies and procedures to help manage employee absences and avoid conflicts.
  
  By following these steps, you should be able to resolve the HRPAYRULOG025 error and ensure that absence records are processed correctly in SAP.