How To Fix HRPAYNLLA_EN443 - Personnel number found twice in transfer file

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLLA_EN - Error Messages for Wage Return NL

• Message number: 443

• Message text: Personnel number found twice in transfer file

What causes this issue?

The CAK has recorded the entered data in the transfer file twice. It is
possible that the report could not find the correct person in the
system, possibly due to an incorrect BSN whereby a duplicate of this
number is present in the system.

System Response

The system saves the entered data twice. If necessary, the payroll
results of both entered data will be saved.

How to fix this error?

Double-check whether the entered data have been correctly recorded in
the transfer file.
If not, you assign the incorrectly entered data a corresponding error
code (e.g. code 99). Check in particular whether the entered data is
connected to the correct personnel number. If so<(>,<)> you correct the
personnel number of the concerned person in the REGNR field.
You can make the corrections of imported data with the <ZK>CAK Transfer
File Table</> (V_P05T_CVZ_UITW) view.
If the reason for the double entry remains unclear, contact the CAK.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLLA_EN443 - Personnel number found twice in transfer file ?

  The SAP error message HRPAYNLLA_EN443 indicates that there is a duplicate personnel number in the transfer file being processed. This typically occurs during payroll processing or data transfer activities where personnel records are being uploaded or transferred to the SAP system.
  Cause:
  
  Duplicate Entries: The most common cause is that the same personnel number appears more than once in the input file. This can happen due to data entry errors, incorrect file generation, or issues in the data extraction process.
  File Format Issues: If the file format is not correctly structured or if there are issues with delimiters, it may lead to misinterpretation of records.
  Data Migration Issues: During data migration or integration from other systems, duplicates may inadvertently be created.
  
  Solution:
  
  Check the Input File: Open the transfer file and check for duplicate personnel numbers. You can use spreadsheet software to sort and filter the data to identify duplicates.
  Remove Duplicates: Once identified, remove the duplicate entries from the file. Ensure that each personnel number is unique before re-uploading the file.
  Validate File Structure: Ensure that the file adheres to the required format and structure as specified by SAP. Check for any formatting issues that might cause misinterpretation of records.
  Reprocess the File: After correcting the file, attempt to reprocess the transfer file in SAP.
  Consult Documentation: Refer to SAP documentation or guidelines specific to the payroll or data transfer process you are working with for any additional requirements or checks.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like PA30 (Maintain HR Master Data), PC00_MXX_CEDT (Payroll), or others related to payroll processing.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional insights or solutions.
  Testing: After resolving the issue, it is advisable to test the process with a smaller dataset to ensure that the problem is resolved before processing larger files.
  User Roles: Ensure that the user executing the transfer has the necessary authorizations to perform the operation.
  
  By following these steps, you should be able to resolve the HRPAYNLLA_EN443 error and successfully process your personnel data.