How To Fix HRPAYNLLA395 - If the CSN/SoFi No. has been entered, birth date must also be entered

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLLA - Notifications for Wage Return NL

• Message number: 395

• Message text: If the CSN/SoFi No. has been entered, birth date must also be entered

What causes this issue?

According to the XML Screen Definition (XSD) specification for the
Day-one-announcement (EDM), after the SoFi number or CSN has been
entered in the EDM, the birth date must also be entered.

How to fix this error?

Enter the birth date.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLLA395 - If the CSN/SoFi No. has been entered, birth date must also be entered ?

  The SAP error message HRPAYNLLA395 indicates that when a specific identification number (CSN/SoFi No.) is entered in the system, the birth date must also be provided. This error typically arises in the context of payroll processing or employee data management within the SAP Human Resources (HR) module.
  Cause:
  The error occurs because the system has a validation rule that requires both the CSN/SoFi number and the birth date to be filled out together. This is likely a data integrity measure to ensure that the identification number can be accurately linked to the correct individual, as the birth date helps to confirm identity and prevent errors.
  Solution:
  To resolve this error, you need to ensure that both the CSN/SoFi number and the birth date are entered in the relevant fields. Here are the steps to follow:
  
  Access the Employee Record: Navigate to the employee record where the error is occurring.
  Locate the Fields: Find the fields for CSN/SoFi No. and Birth Date.
  Enter the Birth Date: If the CSN/SoFi No. is already filled in, make sure to enter the corresponding birth date in the appropriate format.
  Save Changes: After entering the required information, save the changes to the employee record.
  Re-run the Process: If this error occurred during a specific process (like payroll processing), re-run that process after making the necessary updates.
  
  Related Information:
  
  Data Validation: This error is part of SAP's data validation rules to ensure that all necessary information is provided for accurate processing.
  User Training: Ensure that users entering data into the system are trained on the importance of filling out all required fields to avoid such errors.
  System Configuration: If this validation is causing frequent issues, it may be worth reviewing the configuration settings in SAP to see if adjustments can be made to the validation rules, although this should be done with caution and in consultation with SAP HR experts.
  Documentation: Refer to SAP documentation or help resources for more detailed information on handling employee data and understanding error messages.
  
  By following these steps, you should be able to resolve the HRPAYNLLA395 error and ensure that your employee records are complete and accurate.