How To Fix HRPAYNLLA380 - Personnel number found twice in transfer file

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLLA - Notifications for Wage Return NL

• Message number: 380

• Message text: Personnel number found twice in transfer file

What causes this issue?

The HCIB has recorded the entered data in the transfer file twice. It is
possible that the report could not find the correct person in the
system, possibly due to an incorrect SoFi number whereby a duplicate of
this number is present in the system.

System Response

The system saves the entered data twice. If necessary, the payroll
results of both entered data will be saved.

How to fix this error?

Double check that the entered data have been correctly recorded in the
transfer file.
If not, you must assign the incorrectly entered data a corresponding
error code(e.g. code 99). Be sure to check whether the entered data are
connected to the correct personnel number. In that case you must correct
the person concerned's personnel number in the field REGNR.
Corrections of imported data can be carried out with view <ZK>HCIB:
Transfer File Table</> V_P05T_CVZ_UITW. If the reason for the double
entry remains unclear, please contact the HCIB.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLLA380 - Personnel number found twice in transfer file ?

  The SAP error message HRPAYNLLA380 indicates that there is a duplicate personnel number in the transfer file being processed. This typically occurs during payroll processing or data transfer activities where personnel records are being uploaded or transferred to the system.
  Cause:
  
  Duplicate Entries: The most common cause is that the same personnel number appears more than once in the input file. This can happen due to data entry errors, incorrect file generation, or issues in the data extraction process.
  File Format Issues: If the file format is not correctly structured, it may lead to misinterpretation of records, causing duplicates.
  Data Migration Issues: During data migration or integration from other systems, personnel numbers may inadvertently be duplicated.
  
  Solution:
  
  Check the Input File: Open the transfer file and check for duplicate personnel numbers. You can use spreadsheet software to sort and filter the data to identify duplicates easily.
  Remove Duplicates: Once identified, remove the duplicate entries from the file. Ensure that each personnel number appears only once.
  Validate Data: After cleaning the file, validate the data to ensure that all necessary fields are correctly populated and formatted.
  Reprocess the File: After making the necessary corrections, re-upload or reprocess the file in SAP.
  Use SAP Tools: If available, use SAP tools or reports to check for existing personnel numbers in the system to prevent duplicates in the future.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) to check existing personnel records in the system.
  Data Transfer Programs: If you are using specific data transfer programs (like LSMW or BAPIs), ensure that they are configured correctly to handle personnel data without creating duplicates.
  Documentation: Refer to SAP documentation or help guides related to payroll processing and data transfer for best practices and troubleshooting tips.
  Consult SAP Support: If the issue persists after following the above steps, consider reaching out to SAP support for further assistance.
  
  By addressing the root cause of the duplicate personnel numbers and ensuring proper data handling, you can resolve the HRPAYNLLA380 error effectively.