How To Fix HRPAYNLLA380 - Personnel number found twice in transfer file

HRPAYNLLA380 - Overview

• Message type: E = Error

• Message class: HRPAYNLLA - Notifications for Wage Return NL

• Message number: 380

• Message text: Personnel number found twice in transfer file

What causes this issue?

The HCIB has recorded the entered data in the transfer file twice. It is
possible that the report could not find the correct person in the
system, possibly due to an incorrect SoFi number whereby a duplicate of
this number is present in the system.

System Response

The system saves the entered data twice. If necessary, the payroll
results of both entered data will be saved.

How to fix this error?

Double check that the entered data have been correctly recorded in the
transfer file.
If not, you must assign the incorrectly entered data a corresponding
error code(e.g. code 99). Be sure to check whether the entered data are
connected to the correct personnel number. In that case you must correct
the person concerned's personnel number in the field REGNR.
Corrections of imported data can be carried out with view <ZK>HCIB:
Transfer File Table</> V_P05T_CVZ_UITW. If the reason for the double
entry remains unclear, please contact the HCIB.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLLA380 - Personnel number found twice in transfer file ?

  The SAP error message HRPAYNLLA380 indicates that there is a duplicate personnel number in the transfer file being processed. This typically occurs during payroll processing or data transfer activities where personnel records are being uploaded or transferred to the system.
  
  Cause:
  
  Duplicate Entries: The most common cause is that the same personnel number appears more than once in the input file. This can happen due to data entry errors, incorrect file generation, or issues in the data extraction process.
  File Format Issues: If the file format is not correctly structured, it may lead to misinterpretation of records, causing duplicates.
  Data Migration Issues: During data migration or integration from other systems, personnel numbers may inadvertently be duplicated.
  
  
  Solution:
  
  Check the Input File: Open the transfer file and check for duplicate personnel numbers. You can use spreadsheet software to sort and filter the data to identify duplicates easily.
  Remove Duplicates: Once identified, remove the duplicate entries from the file.