How To Fix HRPAYNLLA281 - IT &1: Letters in initials &2 are being converted/deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLLA - Notifications for Wage Return NL

• Message number: 281

• Message text: IT &1: Letters in initials &2 are being converted/deleted

What causes this issue?

Initials &v2& in infotype &v1& contain characters that are not allowed
in the wage return. These will be converted or changed to valid
characters when the wage return is created.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check if you can enter valid characters. The only valid characters are
Latin capital letters from A to Z.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLLA281 - IT &1: Letters in initials &2 are being converted/deleted ?

  The SAP error message HRPAYNLLA281 typically occurs in the context of payroll processing or personnel administration when there are issues with the formatting or validity of initials in employee records. The message indicates that letters in the initials of an employee (represented by &2) are being converted or deleted due to some validation rules or formatting requirements.
  Cause:
  
  Invalid Characters: The initials may contain characters that are not allowed, such as special characters or numbers.
  Length Restrictions: The initials may exceed the maximum length allowed by the system.
  Configuration Issues: There may be specific configuration settings in the SAP system that dictate how initials should be formatted or validated.
  Data Entry Errors: Incorrect data entry by users can lead to this error, such as entering more than the allowed number of initials or using incorrect formats.
  
  Solution:
  
  Check Initials Format: Review the employee's initials in the relevant infotype (e.g., IT0002 - Personal Data) and ensure they conform to the expected format (e.g., only letters, no special characters).
  Correct Data Entry: If the initials are incorrectly entered, correct them to meet the system's requirements.
  Review Configuration: If you have access, check the configuration settings related to personnel data in the SAP system to ensure they are set up correctly.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on how initials should be formatted.
  Testing: After making corrections, test the payroll or personnel action again to ensure that the error does not recur.
  
  Related Information:
  
  Infotypes: The error is likely related to infotypes that manage personal data, such as IT0002 (Personal Data) or IT0001 (Organizational Assignment).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Roles: Ensure that users entering this data have the appropriate roles and permissions to make changes to employee records.
  Training: Provide training to users on how to correctly enter initials and other personal data to prevent future occurrences of this error.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP support for further assistance.