How To Fix HRPAYNL_EN035 - Stand-by contract indicator must be J in case contract hours are zero

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNL_EN - Errormessage for NL Payroll

• Message number: 035

• Message text: Stand-by contract indicator must be J in case contract hours are zero

What causes this issue?

In case the income code is 11, 13 or 15, and the contract hours per week
are zero, then the stand-by contract indicator must be J.
The check is not performed in case the employee is dismissed, or the
work relationship type is not 1, 10, 11,82 or 83.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNL_EN035 - Stand-by contract indicator must be J in case contract hours are zero ?

  The SAP error message HRPAYNL_EN035 indicates that there is an issue with the configuration of a stand-by contract in the payroll system, specifically when the contract hours are set to zero. This error typically arises in the context of Dutch payroll processing within SAP HR.
  Cause:
  The error occurs because the system requires that if an employee has a stand-by contract (a type of employment contract where the employee is available for work but may not have regular hours), the contract indicator must be set to 'J' (which signifies a stand-by contract) when the contract hours are zero. If the contract hours are zero and the indicator is not set correctly, the payroll process cannot proceed, leading to this error.
  Solution:
  To resolve this error, you should take the following steps:
  
  
  Check Employee Contract Details:
  
  Go to the employee's master data in SAP (Transaction PA30).
  Verify the contract type and ensure that if the contract hours are zero, the stand-by contract indicator is set to 'J'.
  
  
  
  Update the Contract Indicator:
  
  If the contract hours are indeed zero and the indicator is not set to 'J', update the employee's contract details to reflect this.
  You can do this by navigating to the relevant infotype (usually Infotype 0001 for Organizational Assignment or Infotype 0002 for Personal Data) and making the necessary changes.
  
  
  
  Review Payroll Configuration:
  
  Ensure that the payroll configuration for stand-by contracts is correctly set up in the system. This may involve checking the relevant payroll schemas and rules to ensure they accommodate stand-by contracts appropriately.
  
  
  
  Test Payroll Run:
  
  After making the necessary changes, perform a test payroll run to ensure that the error does not reoccur.
  
  
  
  Consult Documentation:
  
  If you are unsure about the configuration or the implications of changing the contract indicator, consult SAP documentation or reach out to your SAP HR consultant for guidance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that manage employee contracts, such as Infotype 0001 (Organizational Assignment) and Infotype 0002 (Personal Data).
  Payroll Schema: Understand the payroll schema and rules that apply to your organization, especially those related to contract types and hours.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address known issues.
  
  By following these steps, you should be able to resolve the HRPAYNL_EN035 error and ensure that the payroll process can continue without issues.