How To Fix HRPAYIEPAYROLL086 - PPSN: & / Staff: & / old PPSN: & could not be matched - Duplicate EE

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEPAYROLL - Message class for payroll reporting - IE

• Message number: 086

• Message text: PPSN: & / Staff: & / old PPSN: & could not be matched - Duplicate EE

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEPAYROLL086 - PPSN: & / Staff: & / old PPSN: & could not be matched - Duplicate EE ?

  The SAP error message HRPAYIEPAYROLL086 indicates that there is a problem with the Personal Public Service Number (PPSN) for an employee in the payroll system. This error typically arises when the system detects a duplicate employee record based on the PPSN, which is a unique identifier used in Ireland for tax and social welfare purposes.
  Cause:
  
  
  Duplicate PPSN: The error suggests that the PPSN provided for the employee is already associated with another employee record in the system. This can happen if:
  
  An employee has been entered into the system more than once with the same PPSN.
  There is a data entry error where two different employees are mistakenly assigned the same PPSN.
  An employee's PPSN has changed, but the old record still exists in the system.
  
  
  
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or duplicates that were not resolved during the migration process.
  
  
  Incorrect Data Entry: Manual entry errors can lead to duplicate records being created.
  
  
  Solution:
  
  
  Check for Duplicates: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for existing employee records with the same PPSN.
  Identify if there are indeed duplicate records and determine which one is correct.
  
  
  
  Correct the Data:
  
  If duplicates are found, decide which record to keep and which to delete or merge. Ensure that all relevant data is preserved.
  If an employee's PPSN has changed, update the existing record with the new PPSN and ensure that the old record is properly archived or deleted.
  
  
  
  Data Validation: Implement data validation checks to prevent future duplicates from being created. This can include:
  
  Setting up validation rules in the HR module to check for existing PPSNs before creating a new employee record.
  Regular audits of employee records to identify and resolve duplicates.
  
  
  
  Consult with HR or Payroll Team: If you are unsure about how to proceed, consult with your HR or payroll team to ensure compliance with local regulations and to maintain accurate employee records.
  
  
  Related Information:
  
  PPSN: The Personal Public Service Number is crucial for tax and social welfare purposes in Ireland. It is important to ensure that each employee has a unique and valid PPSN.
  SAP HR Module: Familiarity with the SAP HR module and its functionalities can help in managing employee records effectively.
  Data Governance: Establishing data governance practices can help maintain the integrity of employee data and prevent issues like duplicates from occurring in the future.
  
  By following these steps, you should be able to resolve the HRPAYIEPAYROLL086 error and ensure that your employee records are accurate and compliant.