How To Fix HRPAYIEINFOTYPES505 - New format PPSN entered for employee hired before 2013

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEINFOTYPES - Message class for all Irish Infotypes

• Message number: 505

• Message text: New format PPSN entered for employee hired before 2013

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEINFOTYPES505 - New format PPSN entered for employee hired before 2013 ?

  The SAP error message HRPAYIEINFOTYPES505 typically occurs in the context of payroll processing in the SAP Human Capital Management (HCM) module, particularly when dealing with employee records in Ireland. This error indicates that a new format of the Personal Public Service Number (PPSN) has been entered for an employee who was hired before 2013, which is not compatible with the system's expectations for that time period.
  Cause:
  
  PPSN Format Change: The PPSN format was updated in 2013, and employees hired before this change may have records that do not align with the new format.
  Data Entry Error: There may have been an error in entering the PPSN for the employee, leading to a mismatch with the expected format.
  System Configuration: The system may not be configured to handle the new PPSN format for employees hired before the cutoff date.
  
  Solution:
  
  Verify PPSN: Check the PPSN entered for the employee to ensure it is correct and follows the expected format. If the employee was hired before 2013, ensure that the PPSN is in the old format.
  Update Employee Records: If the PPSN is incorrect, update the employee's record with the correct PPSN format. This may involve reverting to the old format if the employee was hired before 2013.
  System Configuration: Consult with your SAP HCM administrator or technical team to ensure that the system is configured to handle both old and new PPSN formats appropriately.
  Consult Documentation: Review SAP notes or documentation related to this error message for any specific patches or updates that may address the issue.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error message.
  Payroll Processing: Ensure that your payroll processing procedures are up to date and compliant with current regulations regarding PPSN.
  Testing: After making changes, conduct thorough testing to ensure that the error does not recur and that payroll processing can proceed without issues.
  
  If the problem persists after following these steps, it may be beneficial to reach out to SAP support or consult with an SAP HCM expert for further assistance.