How To Fix HRPAYIEINFOTYPES037 - The pay period number is outside the selected pay frequency period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEINFOTYPES - Message class for all Irish Infotypes

• Message number: 037

• Message text: The pay period number is outside the selected pay frequency period

What causes this issue?

The pay period number you entered is out of the selected pay frequency
period.

System Response

The system terminates the process and displays an error message.

How to fix this error?

You can enter pay period number that is within the following pay
frequency periods:
Pay frequency,,Period number
Weekly,,1 - 53
Biweekly,,1 - 27
Four-weekly,,1 - 14
Monthly,,1 - 12,,

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEINFOTYPES037 - The pay period number is outside the selected pay frequency period ?

  The SAP error message HRPAYIEINFOTYPES037 indicates that there is an issue with the pay period number being used in relation to the selected pay frequency period. This typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module.
  Cause:
  
  
  Incorrect Pay Period Number: The pay period number specified in the payroll run does not fall within the defined range of the selected pay frequency. For example, if the pay frequency is set to monthly, but the pay period number is set to a number that exceeds the number of months in the year, this error will occur.
  
  
  Configuration Issues: There may be a misconfiguration in the payroll settings or in the definition of the pay frequency in the system.
  
  
  Data Entry Errors: Manual entry errors when inputting payroll data can lead to incorrect pay period numbers being used.
  
  
  Changes in Pay Frequency: If there have been recent changes to the pay frequency settings, existing payroll data may not align with the new settings.
  
  
  Solution:
  
  
  Verify Pay Period Number: Check the pay period number being used in the payroll run. Ensure that it is within the valid range for the selected pay frequency.
  
  
  Review Payroll Configuration: Go to the payroll configuration settings in SAP and verify that the pay frequency and pay period definitions are correctly set up. Ensure that the pay period numbers correspond to the correct frequency (e.g., monthly, bi-weekly).
  
  
  Correct Data Entry: If the error is due to manual data entry, correct the pay period number in the relevant infotype (e.g., Infotype 0008 - Basic Pay) or payroll run.
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP HCM functional consultant to ensure that the payroll settings are correctly configured.
  
  
  Test Payroll Run: After making the necessary corrections, perform a test payroll run to ensure that the error does not reoccur.
  
  
  Related Information:
  
  Infotypes: The error may be related to specific infotypes such as Infotype 0008 (Basic Pay) or Infotype 0014 (Recurring Payments/Deductions).
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Calculation) to review and correct the data.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on payroll configuration.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP HCM for further assistance.