How To Fix HRPAYIEINFOTYPES003 - Periods before 01/01/& will not be included in the retro calculation

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEINFOTYPES - Message class for all Irish Infotypes

• Message number: 003

• Message text: Periods before 01/01/& will not be included in the retro calculation

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPAYIEINFOTYPES003 - Periods before 01/01/& will not be included in the retro calculation ?

  The SAP error message HRPAYIEINFOTYPES003 indicates that there is an issue with retroactive calculations in the payroll process. Specifically, the message states that periods before a certain date (in this case, 01/01/) will not be included in the retroactive calculation. This typically occurs when there are changes in employee data that need to be processed retroactively, but the system is restricted from processing data prior to a specified date.
  Cause:
  
  Retroactive Accounting Limit: The system has a defined retroactive accounting limit, which is often set to prevent calculations from going too far back in time. This limit is usually defined in the payroll configuration settings.
  Data Changes: Changes made to infotypes (such as personal data, payroll data, etc.) that are effective before the specified date may not be processed because of this limit.
  Configuration Settings: The payroll schema or the specific infotype settings may restrict retroactive calculations to a certain period.
  
  Solution:
  
  
  Check Retroactive Accounting Settings: Review the retroactive accounting settings in the payroll configuration. You may need to adjust the settings to allow for retroactive calculations for the desired periods.
  
  This can typically be found in the payroll control record or in the configuration of the payroll schema.
  
  
  
  Adjust Infotype Validity: Ensure that the validity periods of the infotypes being changed are correctly set. If the infotype is valid before the specified date, it may need to be adjusted.
  
  
  Consult with Payroll Administrator: If you are not the payroll administrator, consult with them to understand the implications of changing the retroactive accounting limit and to ensure compliance with company policies.
  
  
  Run Payroll for the Affected Periods: If necessary, run the payroll for the affected periods again after making the adjustments to ensure that all changes are accounted for.
  
  
  Documentation and Testing: Document any changes made to the configuration and test the payroll run in a development or test environment before applying changes in the production environment.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes related to retroactive accounting and payroll processing for any specific guidance or updates.
  Payroll Control Record: Review the payroll control record (transaction code: PC00_MXX_CALC) to ensure that it is set up correctly for the periods in question.
  Infotype Configuration: Familiarize yourself with the configuration of relevant infotypes (e.g., IT0000, IT0001, IT0008) to understand how they interact with payroll processing.
  
  By addressing the above points, you should be able to resolve the error message and ensure that retroactive calculations are processed correctly.