How To Fix HRPAYDESVEE120 - Expire of 8-week time limit

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVEE - Data Exchange for Compensation Benefits (EEL)

• Message number: 120

• Message text: Expire of 8-week time limit

What causes this issue?

There is a preliminary preexisting condition confirmation from the
health insurance fund, which means that the health insurance fund is not
aware of at least one of the work incapacity requests or it is not
checked by the health insurance fund.
The health insurance fund should usually send a final preexisting
condition confirmation within eight weeks. This notification has not yet
been received although the eight-week period has already expired.

System Response

The preliminary preexisting condition confirmation was processed again
and set to status <(><<)>To Be Checked> to document when the eight weeks
have passed.

How to fix this error?

You can repeat the original preexisting condition request by using the
?Repeat Preexisting Condition Request? pushbutton.
Alternatively you can contact the health insurance fund by telephone. In
this case use the ?Manually Processed? pushbutton to complete the
inbound notification.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVEE120 - Expire of 8-week time limit ?

  The SAP error message HRPAYDESVEE120, which indicates the "Expire of 8-week time limit," typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error is related to the processing of wage types and the time limits associated with certain payroll calculations, particularly in relation to retroactive accounting.
  Cause:
  The error arises when there is an attempt to process payroll data that exceeds the allowable retroactive period, which is often set to 8 weeks (or 56 days). This can happen in various scenarios, such as:
  
  Retroactive Changes: If there are changes to employee data (like wage types, deductions, or other payroll-related information) that are being processed for a period that is older than 8 weeks from the current payroll period.
  Payroll Runs: Attempting to run payroll for a period that has already exceeded the defined retroactive limit.
  Data Entry Delays: Delays in entering or processing changes in employee data that should have been addressed within the 8-week window.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Retroactive Accounting Settings: Review the configuration settings for retroactive accounting in your SAP system. Ensure that the 8-week limit is appropriate for your organization's payroll processing needs.
  
  
  Adjust Payroll Period: If possible, adjust the payroll period you are trying to process to fall within the 8-week limit. This may involve processing payroll for a more recent period.
  
  
  Manual Adjustments: If the changes are necessary and cannot be processed due to the time limit, you may need to make manual adjustments to the employee's payroll records. This could involve creating a one-time payment or adjustment to account for the changes.
  
  
  Consult with Payroll Team: Work with your payroll team or SAP HCM consultants to determine if there are any specific configurations or processes that need to be adjusted to accommodate your payroll requirements.
  
  
  Documentation and Training: Ensure that all relevant personnel are trained on the importance of timely data entry and the implications of retroactive changes to avoid similar issues in the future.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. SAP frequently releases notes that address known issues or provide guidance on configuration.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have implemented.
  Documentation: Review SAP documentation related to payroll processing and retroactive accounting for best practices and guidelines.
  
  By following these steps, you should be able to address the HRPAYDESVEE120 error and ensure smoother payroll processing in your SAP system.