How To Fix HRPAYDESVD3028 - Occupational code &1 / Occupation description &2 is outdated.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVD3 - Error Notifications DEUEV

• Message number: 028

• Message text: Occupational code &1 / Occupation description &2 is outdated.

What causes this issue?

For occupational code &v1& with occupation name &v2&, a subsequent code
is entered in the latest version of the German Federal Employment
Agency's key directory.
Combination &v1& / &v2& should no longer be used in the current master
data.

System Response

This entry is still permitted, but a warning message is issued.

How to fix this error?

According to the key directory, occupational code &v1& / &v2& is
replaced by the following code:
Occupational Code: &v3&
Occupation Name: &v4&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Copy the master data to a new record and enter the new occupational code
&v3& and the new occupation name &v4& for the employee.
You are not required to retroactively correct the master data.
The warning message is only triggered for master data records that end
in the future (with an end date after the current date).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVD3028 - Occupational code &1 / Occupation description &2 is outdated. ?

  The SAP error message HRPAYDESVD3028 indicates that the occupational code and occupation description you are trying to use in the payroll or personnel administration process is outdated. This typically occurs when the occupational code has been changed or is no longer valid in the system.
  Cause:
  
  Outdated Occupational Code: The occupational code you are using has been replaced or is no longer valid due to changes in the occupational classification system.
  Data Maintenance: The occupational codes may not have been updated in the system after a change in regulations or internal policies.
  Configuration Issues: There may be issues with the configuration of the occupational codes in the SAP system.
  
  Solution:
  
  
  Update Occupational Code:
  
  Check the current occupational codes in the system and identify the correct, up-to-date code that should be used.
  Update the employee records with the new occupational code and description.
  
  
  
  Data Maintenance:
  
  Ensure that the occupational codes are regularly maintained and updated in the system. This may involve periodic reviews of the occupational classification system used by your organization.
  
  
  
  Consult Documentation:
  
  Refer to the relevant documentation or guidelines provided by your organization or SAP regarding occupational codes to ensure compliance with the latest standards.
  
  
  
  System Configuration:
  
  If you have access, check the configuration settings in the SAP system to ensure that the occupational codes are correctly set up. This may require assistance from an SAP HR consultant or system administrator.
  
  
  
  Training and Awareness:
  
  Provide training to HR personnel on the importance of using updated occupational codes and how to check for updates.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to occupational codes. SAP frequently releases notes that address specific error messages and provide guidance on resolution.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) to update employee records and PA20 (Display HR Master Data) to view existing records.
  Regulatory Changes: Stay informed about any changes in labor laws or occupational classifications that may affect the codes used in your organization.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your SAP support team or consult with an SAP HR expert for further assistance.