How To Fix HRPAYDESVD3013 - SHI monthly declarations: EE/ER instruction contradicts fund instruction

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVD3 - Error Notifications DEUEV

• Message number: 013

• Message text: SHI monthly declarations: EE/ER instruction contradicts fund instruction

What causes this issue?

The employee/employer instruction for the creation of SHI monthly
declarations is not permitted since the health insurance fund has given
a different instruction.
This situation can occur in the following cases:
The health insurance fund has not yet provided information on the
creation of SHI monthly declarations.
In this case, the employer may not enter the indicator 2 (Do Not Create
Monthly Declaration) since this indicator is only used to manually
override the health insurance fund indicator 1 (Create Monthly
Declaration).
The health insurance fund has reported the indicator 2 (Do Not Create
Monthly Declaration).
In this case, the employer cannot use the indicator 1 (Create Monthly
Declaration) to force the creation of SHI monthly declarations.
Neither may the employer enter the indicator 2 (Do Not Create Monthly
Declaration) since this indicator is only used to manually override the
health insurance fund indicator 1 (Create Monthly Declaration).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The infotype record cannot be saved.

How to fix this error?

Delete the employee/employer instruction.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVD3013 - SHI monthly declarations: EE/ER instruction contradicts fund instruction ?

  The SAP error message HRPAYDESVD3013, which states "SHI monthly declarations: EE/ER instruction contradicts fund instruction," typically occurs in the context of payroll processing in the SAP HR module, particularly when dealing with social health insurance (SHI) declarations in Germany.
  Cause:
  This error usually arises when there is a mismatch between the employee's (EE) and employer's (ER) contributions to the health insurance fund and the instructions provided by the fund itself. Common causes include:
  
  Incorrect Configuration: The payroll configuration for health insurance contributions may not align with the fund's requirements.
  Data Entry Errors: There may be incorrect or inconsistent data entered for the employee or employer contributions.
  Changes in Legislation: Recent changes in health insurance regulations or fund instructions that have not been updated in the system.
  Multiple Health Insurance Funds: If an employee is associated with multiple health insurance funds, there may be conflicting instructions.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Configuration: Check the configuration settings for health insurance contributions in the SAP system. Ensure that the employee and employer contributions are set up correctly according to the fund's requirements.
  
  
  Verify Employee Data: Review the employee's master data to ensure that the health insurance fund and contribution types are correctly assigned. Look for any discrepancies in the employee's payroll information.
  
  
  Check Fund Instructions: Obtain the latest instructions from the health insurance fund and compare them with the entries in the SAP system. Make necessary adjustments to align with the fund's requirements.
  
  
  Run Payroll Simulation: Before running the actual payroll, perform a simulation to identify any potential issues. This can help catch errors before they affect the final payroll run.
  
  
  Consult Documentation: Refer to SAP documentation or help notes related to payroll processing and health insurance contributions for any specific guidelines or updates.
  
  
  Engage with SAP Support: If the issue persists, consider reaching out to SAP support or your internal SAP HR team for further assistance. They may provide insights or patches if the issue is related to a known bug.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates on health insurance processing.
  Legal Changes: Stay informed about any changes in health insurance laws or regulations that may impact payroll processing.
  Training: Ensure that payroll staff are trained on the latest procedures and regulations regarding health insurance contributions.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYDESVD3013 error in your SAP system.