How To Fix HRPAYDESVBN005 - A collective fund &2 already exists for the company number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVBN - Contribution Statement

• Message number: 005

• Message text: A collective fund &2 already exists for the company number &1

What causes this issue?

The collective funds &v2& and &v3& have the same company number &v3&.

System Response

The contribution statement for the fund &v3& is created with the status
<LS>With Errors</>.

How to fix this error?

Correct the grouping of employee funds as collective funds in view
V_5D1L_B (Data for Deduction of Contribution Amount to HI Funds).
Two HI funds that occur as a collective fund need to have different
company numbers since the amounts in the contribution statements are
reported per company number.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVBN005 - A collective fund &2 already exists for the company number &1 ?

  The SAP error message HRPAYDESVBN005 indicates that a collective fund already exists for the specified company number. This error typically arises in the context of payroll processing, particularly when dealing with collective funds or similar financial structures in SAP HR (Human Resources) modules.
  Cause:
  The error occurs when you attempt to create or modify a collective fund for a company code that already has an existing collective fund defined. This can happen due to:
  
  Duplicate Entry: An attempt to create a new collective fund with the same parameters as an existing one.
  Incorrect Configuration: The system may have been incorrectly configured, leading to attempts to create a fund that should not be duplicated.
  Data Migration Issues: If data has been migrated from another system, it may have resulted in duplicate entries.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Collective Funds:
  
  Use transaction codes like SE16 or SE11 to check the relevant database tables (e.g., T5D1A for collective funds) to see if a collective fund already exists for the specified company code.
  Verify the details of the existing collective fund to ensure it meets your requirements.
  
  
  
  Modify or Delete Existing Fund:
  
  If the existing collective fund is valid and meets your needs, you may not need to create a new one. Instead, you can modify the existing fund if necessary.
  If the existing fund is incorrect or no longer needed, consider deleting it (ensure you have the necessary authorizations and that this action is compliant with your organization's policies).
  
  
  
  Consult Documentation:
  
  Review SAP documentation or your organization's internal guidelines regarding the creation and management of collective funds to ensure compliance with best practices.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CEDT (Payroll), and SM37 (Job Monitoring) to help troubleshoot payroll-related issues.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorizations: Ensure that you have the necessary authorizations to view and modify collective funds in the system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.