How To Fix HRPAYDESVA1101 - This personnel number is not participating in electronic A1 procedure.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVA1 - Message Class for A1 Procedure

• Message number: 101

• Message text: This personnel number is not participating in electronic A1 procedure.

What causes this issue?

You have entered A1 application data for a personnel number that does
not participate in the validity area of the electronic A1 procedure.
People who are not subject to social insurance contributions are exempt
from the electronic A1 procedure (official SI key 0000). An exception is
made for temporary employees (SI attribute 05) for whom the A1 statement
can be applied for electronically.

System Response

The record of infotype 0700 cannot be saved.

How to fix this error?

Applications for people who are not subject to social insurance
contributions are sent to the DVKA in paper format.
The A1 statement application for civil servants in done on paper in the
German Pension Insurance Association.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVA1101 - This personnel number is not participating in electronic A1 procedure. ?

  The SAP error message HRPAYDESVA1101 indicates that a specific personnel number is not participating in the electronic A1 procedure. This error typically arises in the context of payroll processing, particularly when dealing with cross-border employment situations within the EU, where the A1 certificate is required to confirm that an employee is subject to the social security legislation of one member state while working in another.
  Cause:
  
  Personnel Number Not Registered: The personnel number in question may not be registered for the A1 procedure in the system.
  Configuration Issues: There may be configuration issues in the SAP system related to the A1 process or the employee's data.
  Missing Data: Required data for the A1 procedure may be missing or incorrectly entered in the employee's master data.
  Inactive Status: The employee may not be in an active status or may not meet the criteria for participation in the A1 procedure.
  
  Solution:
  
  Check Employee Master Data: Verify that the employee's master data is complete and correctly configured for the A1 procedure. This includes checking the employee's country of origin, employment status, and any relevant social security information.
  Register for A1 Procedure: If the employee is eligible but not registered, ensure that the necessary steps are taken to register them for the A1 procedure in the system.
  Review Configuration Settings: Consult with your SAP HR configuration team to ensure that the A1 procedure is correctly set up in the system. This may involve checking the relevant infotypes and configuration settings.
  Consult Documentation: Refer to SAP documentation or guidelines related to the A1 procedure to ensure compliance with legal requirements.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  A1 Certificate: The A1 certificate is a document that confirms which country's social security legislation applies to an employee working in another EU member state.
  Infotypes: In SAP HR, specific infotypes (such as Infotype 0001 for Organizational Assignment, Infotype 0002 for Personal Data, and Infotype 0580 for A1-related data) may need to be checked and updated.
  Legal Compliance: Ensure that your organization complies with EU regulations regarding social security and employment, as this can impact the processing of A1 certificates.
  
  By addressing the above points, you should be able to resolve the HRPAYDESVA1101 error and ensure that the personnel number is correctly participating in the electronic A1 procedure.