How To Fix HRPAYDESV705 - The run number &1 has already been used in the payroll period &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 705

• Message text: The run number &1 has already been used in the payroll period &2

What causes this issue?

The report has already been started with a database update with the run
number &v1& in the payroll period &v2&. Therefore, the run number cannot
be used again; unless this is a repeat run.

System Response

No contribution statement is created.

How to fix this error?

Select a free run number if this is not a repeat run. If this is a
repeat run, select the field 'Repetition Run'.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV705 - The run number &1 has already been used in the payroll period &2 ?

  The SAP error message HRPAYDESV705 indicates that the payroll run number you are trying to use has already been utilized in the specified payroll period. This typically occurs when there is an attempt to execute a payroll run with a run number that has already been processed for that specific period.
  Cause:
  
  Duplicate Payroll Run: The most common cause is that the payroll run number is not unique for the specified payroll period. Each payroll run should have a unique identifier.
  Incorrect Configuration: There may be issues with the configuration of payroll runs in the system, leading to the same run number being assigned to multiple runs.
  Manual Entry Error: A user may have manually entered a run number that has already been used.
  
  Solution:
  
  Check Existing Payroll Runs: Verify the payroll runs that have already been executed for the specified period. You can do this by navigating to the payroll results or using transaction codes like PC_PAYRESULT or PE03.
  Use a Different Run Number: If you need to execute a new payroll run, ensure that you are using a unique run number that has not been used in the specified payroll period.
  Adjust Configuration: If the issue is due to configuration, review the settings in the payroll schema and ensure that the run number generation is set up correctly to avoid duplicates.
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for guidance on how to manage payroll runs and avoid this error in the future.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PC00_MXX_CALC: For executing payroll.
  PC00_MXX_CEDT: For displaying payroll results.
  
  
  SAP Notes: Check for any SAP Notes related to payroll processing that might address known issues or provide additional guidance.
  User Roles: Ensure that users executing payroll runs have the appropriate authorizations to avoid accidental errors.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR and payroll processes.