How To Fix HRPAYDESV658 - Reimbursement period must lie within a month

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 658

• Message text: Reimbursement period must lie within a month

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV658 - Reimbursement period must lie within a month ?

  The SAP error message HRPAYDESV658, which states "Reimbursement period must lie within a month," typically occurs in the context of payroll processing, particularly when dealing with reimbursements or allowances in the HR module. This error indicates that the reimbursement period specified does not fall entirely within a single calendar month, which is a requirement for certain payroll processes.
  Cause:
  
  Incorrect Date Range: The reimbursement period you are trying to enter spans across two different months. For example, if you are trying to enter a reimbursement period from January 30 to February 5, it will trigger this error because it crosses the month boundary.
  Configuration Issues: There may be specific configurations in the payroll settings that enforce this rule, which could be related to how reimbursements are processed in your organization.
  Data Entry Errors: Mistakes in entering the start and end dates for the reimbursement period can lead to this error.
  
  Solution:
  
  Adjust the Reimbursement Period: Ensure that the start and end dates of the reimbursement period fall within the same month. For example, if you need to reimburse for expenses incurred in January, make sure both the start and end dates are within January.
  Review Payroll Configuration: Check the payroll configuration settings to see if there are any specific rules or settings that enforce this restriction. If necessary, consult with your SAP HR module administrator or a functional consultant to understand if adjustments can be made.
  Data Validation: Before submitting the reimbursement request, validate the dates to ensure they comply with the requirement of being within a single month.
  
  Related Information:
  
  SAP Notes and Documentation: Check SAP Notes for any known issues or updates related to this error message. SAP's support portal may have additional insights or patches that could address this issue.
  User Training: Ensure that users entering reimbursement data are trained on the requirements for date entry to avoid this error in the future.
  Testing in Development Environment: If changes are made to configurations, it is advisable to test them in a development or sandbox environment before applying them to the production system.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.