How To Fix HRPAYDESV506 - Cannot determine leaving date for personnel number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 506

• Message text: Cannot determine leaving date for personnel number &1

What causes this issue?

An error occured when you attempted to use the function module
"HR_LEAVING_DATE" to determine the leaving date for the employee with
personnel number &v1&. If you have implemented the BAdI
"HRPAD00_ENTRY_LEAVE", the exception may have been created by the BAdI.

System Response

The system does not determine the leaving date. The system creates the
notification (with the status "With Errors") anyway.

How to fix this error?

The function module uses the infotypes "Actions" (0000) and
"Organizational Assignment" (0001). Check whether these infotypes have
been maintained correctly.
If you implemented the BAdI "HRPAD00_ENTRY_LEAVE", check whether this
BAdI triggered the error.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV506 - Cannot determine leaving date for personnel number &1 ?

  The SAP error message HRPAYDESV506, which states "Cannot determine leaving date for personnel number &1," typically occurs in the context of payroll processing or employee data management in the SAP Human Resources (HR) module. This error indicates that the system is unable to find a valid leaving date for the specified personnel number, which is necessary for processing payroll or other HR-related functions.
  Causes:
  
  Missing Leaving Date: The employee's record may not have a defined leaving date, which is essential for processing their termination or end of employment.
  Incorrect Data Entry: There may be errors in the employee's master data, such as incorrect dates or missing information.
  Data Consistency Issues: There could be inconsistencies in the employee's status or related records that prevent the system from determining the leaving date.
  Configuration Issues: The payroll or HR configuration may not be set up correctly to handle leaving dates.
  
  Solutions:
  
  
  Check Employee Master Data:
  
  Navigate to the employee's master data (using transaction code PA30).
  Verify that the leaving date is correctly entered in the relevant infotype (usually Infotype 0000 - Actions).
  If the employee has left the organization, ensure that the leaving date is populated.
  
  
  
  Review Infotypes:
  
  Check other relevant infotypes (e.g., Infotype 0016 - Contract Elements) to ensure that all necessary information is complete and accurate.
  Ensure that the employee's status is correctly set (active, inactive, etc.).
  
  
  
  Correct Data Entry:
  
  If the leaving date is missing or incorrect, update the employee's record with the correct information.
  Ensure that the date format is correct and that there are no typographical errors.
  
  
  
  Run Consistency Checks:
  
  Use SAP tools to run consistency checks on the employee's data to identify any discrepancies that may be causing the issue.
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about the correct leaving date or how to update it, consult with your HR or payroll team for guidance.
  
  
  
  Check Configuration:
  
  If the issue persists, review the configuration settings in the SAP system related to employee actions and payroll processing to ensure they are set up correctly.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PE03 (Maintain HR Infotypes).
  Documentation: Refer to SAP Help documentation for detailed information on managing employee data and handling payroll processes.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support or your organization's SAP technical team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.