How To Fix HRPAYDESV505 - Cannot determine entry date for personnel number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 505

• Message text: Cannot determine entry date for personnel number &1

What causes this issue?

An error occured when you attempted to use the function module
'HR_ENTRY_DATE' to determine the entry date for the employee with
personnel number &v1&.
If you have implemented the BAdI 'HRPAD00_ENTRY_LEAVE', the exception
may have been created by the BAdI .

System Response

The system does not determine the entry date. The system creates the
notification (with the status "With Errors") anyway.

How to fix this error?

The function module uses the infotypes "Actions" (0000), "Organizational
Assignment" (0001), "Contract Elements" (0016), and "Date
Specifications" (0041). Check whether these infotypes have been
maintained correctly.
If you implemented the BAdI "HRPAD00_ENTRY_LEAVE", check whether this
BAdI triggered the error.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV505 - Cannot determine entry date for personnel number &1 ?

  The SAP error message HRPAYDESV505 indicates that the system is unable to determine the entry date for a specific personnel number. This error typically arises in the context of payroll processing or personnel administration when the system is trying to access or calculate data related to an employee's employment period.
  Causes:
  
  Missing or Incorrect Data: The entry date for the personnel number may not be maintained in the system. This could be due to missing infotype records (e.g., Infotype 0000 - Actions, Infotype 0001 - Organizational Assignment).
  Incorrect Personnel Number: The personnel number provided may be incorrect or does not exist in the system.
  Data Consistency Issues: There may be inconsistencies in the employee's data, such as overlapping records or incorrect date formats.
  Time Constraints: The entry date might fall outside the valid period for payroll processing, such as being in the future or before the employee's hire date.
  
  Solutions:
  
  
  Check Infotype Records: Verify that the necessary infotype records for the personnel number are correctly maintained. Specifically, check:
  
  Infotype 0000 (Actions) for the hire date.
  Infotype 0001 (Organizational Assignment) for the assignment details.
  Infotype 0002 (Personal Data) for personal information.
  
  
  
  Validate Personnel Number: Ensure that the personnel number you are using is correct and exists in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Review Date Formats: Ensure that the date formats are consistent and correctly entered in the system. Check for any discrepancies in date entries.
  
  
  Check Payroll Period: Make sure that the entry date falls within the valid payroll period. If the date is in the future or before the employee's start date, it may need to be adjusted.
  
  
  Consult with HR Team: If you are unable to resolve the issue, consult with your HR team or SAP support team for further assistance. They may have access to additional tools or logs that can help diagnose the problem.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for actions) to manage and review employee data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Documentation: Review SAP documentation related to HR master data management and payroll processing for best practices and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.