How To Fix HRPAYDESV501 - No pension insurance number or process number exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 501

• Message text: No pension insurance number or process number exists

What causes this issue?

No pension insurance number or procedure number is maintained for the
employee in the infotype <ZK>Social Insurance (0013)</>. However, for
the ELENA reporting procedure, a pension insurance number must be
maintained for every employee, or a procedure number must be maintained
for every employee not liable to insurance contributions (for example,
public sector employees).

System Response

The notification is created with the status <ZK>With Errors</>.

How to fix this error?

In the infotype <ZK>Social Insurance (0013)</>, maintain the field
<ZK>Pension Insurance Number</>.
If the employee is a public sector employee, the procedure number in the
ELENA procedure must be requested using a notification that has a data
record for allocating a procedure number (DSVV). The report
<DS:RE.RPCELVD0_OUT>Creating Notifications for ELENA (RPCELVD0_OUT)</>
automatically creates this if the relevant parameter has been activated
in the selection screen.
For employees liable to insurance contributions, the DEUEV is used to
allocate a pension insurance number.
After you correct the error, you do not have to run payroll again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV501 - No pension insurance number or process number exists ?

  The SAP error message HRPAYDESV501 indicates that there is no pension insurance number or process number available for the employee in question. This error typically arises in the context of payroll processing, particularly when the system is trying to generate reports or perform calculations that require a valid pension insurance number.
  Causes:
  
  Missing Pension Insurance Number: The employee's master data may not have a pension insurance number entered.
  Incorrect Data Entry: The pension insurance number may have been entered incorrectly or may not conform to the expected format.
  Employee Status: The employee may not be in a status that requires a pension insurance number (e.g., inactive or terminated).
  Data Migration Issues: If data was migrated from another system, the pension insurance numbers may not have been transferred correctly.
  Configuration Issues: There may be configuration issues in the payroll module that prevent the system from recognizing the pension insurance number.
  
  Solutions:
  
  
  Check Employee Master Data:
  
  Go to the employee's master data (transaction PA30) and verify if the pension insurance number is correctly entered in the relevant infotype (usually IT 0001 or IT 0580).
  If it is missing, enter the correct pension insurance number.
  
  
  
  Validate Data Entry:
  
  Ensure that the pension insurance number is in the correct format and adheres to any validation rules set in the system.
  
  
  
  Review Employee Status:
  
  Check the employee's status to ensure they are active and eligible for payroll processing.
  
  
  
  Data Migration Review:
  
  If the issue arose after a data migration, review the migration process to ensure that all necessary data was transferred correctly.
  
  
  
  Consult Configuration:
  
  If you suspect a configuration issue, consult with your SAP HR configuration team to ensure that the payroll settings are correctly configured to handle pension insurance numbers.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary corrections, run a payroll simulation to check if the error persists.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to employee master data, especially those dealing with social insurance and payroll.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for guidelines on managing employee data and payroll processing.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR modules for further assistance.