How To Fix HRPAYDESV416 - File number & is not the next file number (&)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 416

• Message text: File number & is not the next file number (&)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV416 - File number & is not the next file number (&) ?

  The SAP error message HRPAYDESV416 typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that there is a mismatch in the file number sequence during the payroll processing, which can prevent the successful execution of payroll runs.
  Cause:
  
  
  File Number Mismatch: The error suggests that the system is expecting a specific file number sequence, but the file number being processed does not match the expected next file number. This can happen if:
  
  Payroll runs are being processed out of sequence.
  There are manual interventions or adjustments that have altered the expected file number.
  Previous payroll runs were not completed successfully, leading to gaps in the file number sequence.
  
  
  
  Configuration Issues: There may be configuration settings in the payroll schema or in the payroll control record that are not set up correctly.
  
  
  Data Integrity Issues: There could be issues with the data integrity in the payroll tables, such as missing or corrupted records.
  
  
  Solution:
  
  
  Check Payroll Control Record: Verify the payroll control record to ensure that it is set up correctly and that the file numbers are in the expected sequence. You can do this by navigating to the relevant transaction (e.g., PC00_MXX_CALC) and checking the control record.
  
  
  Review Previous Payroll Runs: Check if all previous payroll runs have been completed successfully. If there are any incomplete runs, resolve those issues first.
  
  
  Correct File Number: If you find that the file number is indeed incorrect, you may need to adjust it manually or reprocess the payroll run that is causing the issue.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to this specific error message for any additional troubleshooting steps or patches that may be available.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide specific notes or patches that address this error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Processing), and others that may help in troubleshooting.
  SAP Notes: Search for SAP Notes related to HRPAYDESV416 for any known issues or fixes.
  Testing in Development: If possible, replicate the issue in a development or test environment to better understand the cause without affecting production data.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.