How To Fix HRPAYDESV053 - Update error for file number &1 for sender &1 and receiving office &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 053

• Message text: Update error for file number &1 for sender &1 and receiving office &2

What causes this issue?

When contribution statements with type &V3& are sent, a file number must
be specified. The receiving offices check to ensure that these file
numbers are consecutive and free of gaps.
For this reason, the currently used file number is saved in table T5D4U
to determine the next file number during the next dispatch.
An error occurred while saving this file number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To ensure no incorrect file numbers are determined during the next
dispatch, you have to create the entry in T5D4U manually. Create an
entry for type &V3& with the following information:
Sender (personnel area/subarea): &V1&
Receiving office (company number): &V2&
File number: &V4&
Period/year: Enter the period for which the contribution statement was
created.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV053 - Update error for file number &1 for sender &1 and receiving office &2 ?

  The SAP error message HRPAYDESV053 typically indicates an issue with the payroll data transfer process, specifically related to the file number and the sender and receiving office. This error can occur in the context of payroll processing, particularly when dealing with external interfaces or data submissions to government agencies or other third parties.
  Cause:
  
  Data Inconsistency: There may be inconsistencies in the payroll data being processed, such as missing or incorrect information related to the file number, sender, or receiving office.
  Configuration Issues: Incorrect configuration settings in the payroll processing or data transfer settings can lead to this error.
  Technical Issues: There may be technical issues with the system, such as connectivity problems or issues with the file format being used for the data transfer.
  Authorization Issues: The user or process attempting to execute the payroll transfer may not have the necessary authorizations to perform the action.
  
  Solution:
  
  Check Data Consistency: Review the payroll data for the specific file number and ensure that all required fields are populated correctly. Look for any discrepancies in the sender and receiving office information.
  Review Configuration Settings: Verify the configuration settings related to payroll processing and data transfer. Ensure that the sender and receiving office are correctly defined in the system.
  Technical Troubleshooting: If the issue persists, check for any technical issues such as network connectivity, file format compatibility, or system performance problems. You may need to consult with your IT department or SAP Basis team.
  Authorization Check: Ensure that the user or process executing the payroll transfer has the necessary authorizations. You may need to review user roles and permissions in the SAP system.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes or updates that may address this specific error message. There may be patches or updates available that resolve known issues.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for payroll processing and data transfer for detailed guidance on configuration and troubleshooting.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Support Tickets: If the issue cannot be resolved internally, consider opening a support ticket with SAP for further assistance.
  
  By following these steps, you should be able to identify the root cause of the HRPAYDESV053 error and implement an appropriate solution.