How To Fix HRPAYDESV014 - No entry in table T503 for employee group/subgroup & &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 014

• Message text: No entry in table T503 for employee group/subgroup & &

What causes this issue?

The system attempted to determine the pay scale grouping from table T503
based on employee group &V2& and employee subgroup &V1&. However, no
entry was found for &V1&, &V2&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Processing of the personnel number cannot be continued.

How to fix this error?

Maintain the missing entry in table T503.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV014 - No entry in table T503 for employee group/subgroup & & ?

  The SAP error message HRPAYDESV014 indicates that there is no entry in the table T503 for the specified employee group and subgroup. This error typically occurs in the context of payroll processing when the system is trying to retrieve specific configuration data related to the employee's group and subgroup.
  Cause:
  
  Missing Configuration: The most common cause of this error is that the necessary configuration for the employee group/subgroup combination is missing in the T503 table. This table is used to define various payroll-related settings for different employee groups and subgroups.
  Incorrect Employee Group/Subgroup: The employee group or subgroup specified in the payroll run may be incorrect or not properly assigned to the employee.
  Data Migration Issues: If the system has recently undergone data migration or changes, it is possible that the entries in the T503 table were not properly updated or migrated.
  
  Solution:
  
  
  Check T503 Table: 
  
  Use transaction code SE16 or SE16N to access the T503 table and check if there is an entry for the specified employee group and subgroup.
  If there is no entry, you will need to create one.
  
  
  
  Create/Update Entries:
  
  If the entry is missing, you can create a new entry in the T503 table. This typically requires access to the configuration settings in the SAP system.
  Ensure that the configuration aligns with your organization's payroll processing requirements.
  
  
  
  Verify Employee Master Data:
  
  Check the employee master data (using transaction PA30) to ensure that the employee is assigned to the correct employee group and subgroup.
  If the employee's group/subgroup is incorrect, update it accordingly.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about the correct configuration or how to proceed, consult with your HR or payroll team. They may have specific guidelines or requirements for setting up employee groups and subgroups.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test payroll run to ensure that the error is resolved and that payroll processing can continue without issues.
  
  
  
  Related Information:
  
  Table T503: This table contains configuration data for payroll processing, including settings for different employee groups and subgroups.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), SE16/SE16N (Data Browser), and SPRO (Customizing Implementation Guide) for configuration changes.
  Documentation: Refer to SAP documentation or help resources for detailed information on payroll configuration and the significance of the T503 table.
  
  By following these steps, you should be able to resolve the HRPAYDESV014 error and ensure that payroll processing can proceed smoothly.