How To Fix HRPAYDEPF321 - Set earliest personal retroactive accounting date (infotype 0003) to &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEPF - Error messages for German infotype module pools: garnishment

• Message number: 321

• Message text: Set earliest personal retroactive accounting date (infotype 0003) to &1

What causes this issue?

A cleanup of the personnel number is necessary. As payroll cannot be run
for the employee due to the employee leaving the company, the cleanup is
generally not possible.

System Response

The system sets the status to <LS>S01 Check</>.

How to fix this error?

Enter the date of the current in-period (&v1&) as the earliest personal
retroactive accounting date for the personnel number in the <LS>Payroll
Status</> infotype (0003). If the employee joins the company again, you
can cancel the retroactive accounting lock and then perform a new check
and cleanup of the shadow cluster at that time.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEPF321 - Set earliest personal retroactive accounting date (infotype 0003) to &1 ?

  The SAP error message HRPAYDEPF321 indicates that there is an issue with the retroactive accounting date in the employee's infotype 0003 (Payroll Status). This error typically arises when the system detects that the earliest personal retroactive accounting date is not set correctly, which can prevent payroll processing for the employee.
  Cause:
  
  Missing or Incorrect Retroactive Accounting Date: The earliest personal retroactive accounting date (PRAD) is not set or is set to a date that is not valid for the payroll period being processed.
  Infotype 0003 Configuration: The configuration of infotype 0003 may not align with the payroll processing requirements.
  Employee Status: The employee's status may not allow for retroactive changes, or there may be inconsistencies in the employee's data.
  
  Solution:
  
  
  Set the Earliest Personal Retroactive Accounting Date:
  
  Go to the employee's infotype 0003 (Payroll Status) in the SAP system.
  Check the field for the earliest personal retroactive accounting date (PRAD).
  Set this date to a valid date that allows for the necessary payroll adjustments. This date should be before or equal to the current payroll period.
  
  
  
  Review Infotype Configuration:
  
  Ensure that the configuration for infotype 0003 is correct and aligns with the payroll processing requirements.
  Check if there are any specific rules or settings that might affect the retroactive accounting date.
  
  
  
  Check Employee Data:
  
  Verify the employee's status and ensure that there are no inconsistencies in their data that could affect payroll processing.
  Make sure that all relevant infotypes are correctly maintained and up to date.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for additional guidance on handling retroactive accounting dates and infotype configurations.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error is resolved and that payroll processing can proceed without issues.
  
  
  
  Related Information:
  
  Infotype 0003 (Payroll Status): This infotype contains important information regarding the payroll status of an employee, including the retroactive accounting date.
  Retroactive Accounting: This is a process in payroll where changes to an employee's pay or deductions are applied retroactively to previous pay periods.
  SAP HR Module: Understanding the HR module and its infotypes is crucial for managing employee payroll and related processes effectively.
  
  If the issue persists after following these steps, it may be necessary to consult with an SAP HR expert or your organization's SAP support team for further assistance.