How To Fix HRPAYDEPF311 - In case of cleanup, PFEP must not be locked in the period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEPF - Error messages for German infotype module pools: garnishment

• Message number: 311

• Message text: In case of cleanup, PFEP must not be locked in the period

What causes this issue?

In the current in-period of the payroll, the garnishment results for the
personnel number should be cleaned up. In this case, the principle of
origin cannot be locked for this period.

System Response

If the system determines the error via the program used to clean up the
garnishment results (<LS>Garnishment Principle of Origin - Check and
Cleanup of Shadow Cluster</> (<LS>RPCPCAD0_EP_CHECK_UPDATE</>)), it does
not save the cleanup results. If cleanup results already exist and
locking of the principle of origin only takes place afterwards, the
procedure within payroll is terminated.

How to fix this error?

Delete the wage type for the specification of the lock of the principle
of origin for the current in-period in the master data of the personnel
number and save the cleanup results or start the payoll again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEPF311 - In case of cleanup, PFEP must not be locked in the period ?

  The SAP error message HRPAYDEPF311 typically occurs in the context of payroll processing, particularly when dealing with the Personnel File (PFEP) in the Human Resources module. This error indicates that there is an issue with the locking of the Personnel File for a specific period during a cleanup operation.
  Cause:
  The error message HRPAYDEPF311 is triggered when the system attempts to perform a cleanup operation on the Personnel File (PFEP) while the file is locked for the specified period. This can happen due to several reasons:
  
  Ongoing Payroll Processing: The PFEP might be locked because payroll processing is currently active for that period.
  Previous Locking: There may be a previous operation that has locked the PFEP, preventing any cleanup actions.
  Configuration Issues: Incorrect configuration settings in the payroll or personnel administration module may lead to locking issues.
  
  Solution:
  To resolve the HRPAYDEPF311 error, you can take the following steps:
  
  
  Check Lock Status: Verify if the PFEP is indeed locked for the period in question. You can do this by checking the relevant transaction codes (e.g., PA30, PA03) to see if any locks are in place.
  
  
  Complete Payroll Processing: If payroll processing is ongoing, ensure that it is completed for the period before attempting the cleanup operation.
  
  
  Release Locks: If there are unnecessary locks, you may need to release them. This can be done by:
  
  Using transaction code SM12 to check for and delete any unnecessary locks.
  Ensuring that no other users or processes are holding locks on the PFEP.
  
  
  
  Review Configuration: Check the configuration settings in the payroll module to ensure that they are set up correctly. This may involve reviewing the payroll schema and related settings.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the HR module and payroll processing for any specific guidelines or updates that may address this issue.
  
  
  Contact SAP Support: If the issue persists after trying the above steps, consider reaching out to SAP support for further assistance. They may provide specific patches or solutions based on your system's configuration.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA03 (Maintain HR Master Data), and SM12 (Display and Delete Locks).
  SAP Notes: Search for SAP Notes related to HRPAYDEPF311 for any known issues or fixes.
  User Roles: Ensure that the user attempting the cleanup has the necessary authorizations to perform the operation.
  
  By following these steps, you should be able to address the HRPAYDEPF311 error and successfully perform the required cleanup operation on the Personnel File.