How To Fix HRPAYDEPBSZV381 - Local data medium status 'T' for SPI &1&2 and ZULNR &3. Clean up required

HRPAYDEPBSZV381 - Overview

• Message type: E = Error

• Message class: HRPAYDEPBSZV - PS: Notification Program - Supplementary Pension Institutes

• Message number: 381

• Message text: Local data medium status 'T' for SPI &1&2 and ZULNR &3. Clean up required

What causes this issue?

While the local data medium was created during the last distributed data
medium creation, the local data medium status was not set to 'merged'
('Z'), but instead kept status 'T'. The job log of the last distributed
data medium creation may contain information on what has happened.
All personnel cases that must be reported for the affected API under the
relevant license number are not processed by the program until the
problem is solved.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The local data medium with status 'T' must either be rejected or deleted
(see local <DS:RE.RPUZVDD2>Data Medium Administration (RPUZVDD2)</>). If
the data medium is rejected, the messages are recreated via the
reporting program. If the data medium is deleted, the messages are reset
to status 'New', meaning that the reporting program cannot and must not
be launched until the messages can be successfully transferred to the
SPI.
You must also check if all (!) messages of the local data medium have
been transferred to and, if applicable, processed by the responsible
SPI. If they have been transferred and processed, the SPI must be
notified of a new transfer of the messages.

Procedure for System Administrators

Inform the responsible area so that they can do a technical check of the
message transfer to the SPI and, if necessary, so that they can contact
the SPI.

Error message extract from SAP system. Copyright SAP SE.

HRPAYDEPBSZV381 - Details

• The SAP error message HRPAYDEPBSZV381 indicates that there is an issue with the local data medium status for a specific payroll run. This error typically arises in the context of payroll processing, particularly when dealing with the generation of data medium files for external reporting or interfacing with other systems.
  
  Cause:
  The error message suggests that the local data medium status is set to 'T' (which usually indicates a temporary or transitional state) for the specified SPI (Statistical Payroll Information) and ZULNR (Payroll Area). This status indicates that there is some cleanup required before the payroll data can be processed or finalized. Common causes for this error include:
  
  Incomplete Payroll Processing: The payroll run may not have been completed successfully, leaving the data in a temporary state.
  Data Medium Generation Issues: There may have been issues during the generation of the data medium file, leading to an inconsistent state.
  
  Configuration Issues: Incorrect configuration settings in