How To Fix HRPAYDEPBSZV258 - Name record contains empty fields (&1) that must be maintained

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEPBSZV - PS: Notification Program - Supplementary Pension Institutes

• Message number: 258

• Message text: Name record contains empty fields (&1) that must be maintained

What causes this issue?

At least one of the fields "Name", "Pension Insurance Liability",
"Pension Insurance Number", or "Type of Name" is empty.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEPBSZV258 - Name record contains empty fields (&1) that must be maintained ?

  The SAP error message HRPAYDEPBSZV258 indicates that there are empty fields in a name record that must be filled in for the system to process the data correctly. This error typically occurs in the context of HR (Human Resources) payroll processing, where certain mandatory fields are required for employee records.
  Cause:
  The error is caused by one or more mandatory fields in the name record being left empty. These fields could include:
  
  First name
  Last name
  Date of birth
  Nationality
  Other personal identification fields
  
  The system requires these fields to be populated to ensure that all necessary information is available for payroll processing, reporting, and compliance.
  Solution:
  To resolve this error, follow these steps:
  
  
  Identify the Empty Fields: Review the error message to identify which specific fields are empty. The message will typically indicate the fields that need to be filled.
  
  
  Access the Relevant Transaction: Use the appropriate SAP transaction code to access the employee's master data. Common transaction codes include:
  
  PA30 (Maintain HR Master Data)
  PA40 (Personnel Actions)
  
  
  
  Fill in the Required Fields: Navigate to the name record of the employee in question and fill in the required fields that are currently empty. Ensure that all mandatory fields are completed.
  
  
  Save Changes: After filling in the necessary information, save the changes to the employee record.
  
  
  Re-run the Payroll Process: Once the required fields are filled, re-run the payroll process or the specific transaction that triggered the error to confirm that the issue has been resolved.
  
  
  Related Information:
  
  User Authorization: Ensure that you have the necessary permissions to edit employee master data. If you do not have the required access, contact your HR administrator or SAP security team.
  Data Validation: Implement data validation checks in your HR processes to minimize the occurrence of empty mandatory fields in the future.
  Documentation: Refer to SAP documentation or your organization's HR guidelines for specific requirements regarding employee master data fields.
  Support: If the issue persists after filling in the required fields, consider reaching out to your SAP support team for further assistance.
  
  By following these steps, you should be able to resolve the HRPAYDEPBSZV258 error and ensure that all necessary fields in the name record are properly maintained.