How To Fix HRPAYDEPBSZV256 - All deregistration data is initial

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEPBSZV - PS: Notification Program - Supplementary Pension Institutes

• Message number: 256

• Message text: All deregistration data is initial

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEPBSZV256 - All deregistration data is initial ?

  The SAP error message HRPAYDEPBSZV256 with the description "All deregistration data is initial" typically occurs in the context of payroll processing, particularly when dealing with employee deregistration or termination processes in the Human Resources (HR) module.
  Cause:
  This error usually indicates that the system is expecting certain deregistration data to be populated, but it finds that all relevant fields are empty or uninitialized. This can happen due to several reasons, such as:
  
  Missing Data: The employee's deregistration data (like termination date, reason for termination, etc.) has not been entered or saved in the system.
  Incorrect Configuration: The configuration settings for the payroll or deregistration process may not be set up correctly.
  Data Entry Errors: There may have been an oversight during data entry, leading to missing information.
  Timing Issues: The payroll run may be executed before the necessary deregistration data is finalized.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Data: 
  
  Go to the employee's master data and ensure that all necessary fields related to deregistration are filled out correctly. This includes termination date, reason for termination, and any other relevant information.
  
  
  
  Review Payroll Configuration:
  
  Ensure that the payroll configuration settings are correctly set up to handle deregistration processes. This may involve checking the relevant infotypes (like IT 0000, IT 0001, IT 0006, etc.) for the employee.
  
  
  
  Data Entry Verification:
  
  Verify that the data entry for the employee's termination is complete and accurate. If any fields are missing, fill them in and save the changes.
  
  
  
  Run Consistency Checks:
  
  Use transaction codes like PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) to check for inconsistencies in the employee's data.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidelines on handling deregistration and payroll processing.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that pertain to employee termination and deregistration, such as IT 0000 (Actions), IT 0001 (Organizational Assignment), and IT 0006 (Addresses).
  SAP Notes: Check the SAP Support Portal for any notes or patches related to this error message, as there may be known issues or updates that address it.
  Testing: After making changes, conduct a test payroll run to ensure that the error does not reoccur and that the deregistration process completes successfully.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPAYDEPBSZV256 error in SAP.