How To Fix HRPAYDEMUSCHG_BV142 - Change of employee subgroup grouping for calculation rule exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEMUSCHG_BV - Maternity Protection Act - Prohibited Activities

• Message number: 142

• Message text: Change of employee subgroup grouping for calculation rule exists

What causes this issue?

When the employee subgroup grouping for personal calculation rules
changes in the period between calculating the average and the prohibited
activities, the automatic calculation of the adjustment amount can
result in an incorrect result. If there is no manual entry in the <LS>
Recurring Payments/Deductions</> infotype (0014) for calculating an
adjustment amount, the payroll program is terminated. For the adjustment
amounts for the variable payments, the program is terminated only if no
manual entry exists but the automatically determined average is not
equal to zero.

System Response

The payroll was terminated.

How to fix this error?

To avoid termination of the payroll program, you also manually enter the
adjustment amount (model wage types <LS>MBV3</>, <LS>MBV4</>, or <LS>
MBV5</>) or the cumulation for calculating an adjustment amount (model
wage types <LS>MBV6</>, <LS>MBV7</>, or <LS>MBV8</>) for each period of
the prohibited activities in the <LS>Recurring Payments/Deductions</>
infotype (0014).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEMUSCHG_BV142 - Change of employee subgroup grouping for calculation rule exists ?

  The SAP error message HRPAYDEMUSCHG_BV142 indicates that there is an issue with the change of the employee subgroup grouping for a calculation rule in the payroll process. This error typically arises when there is an attempt to change the employee subgroup for an employee who has already been processed in payroll, and the system detects that this change would affect the payroll calculations.
  Cause:
  
  Employee Subgroup Change: The employee subgroup for the employee has been changed after payroll has been processed for the period.
  Payroll Processing: The employee has already been processed in payroll for the current period, and changing the subgroup would require recalculating payroll for that period.
  Configuration Issues: There may be configuration settings in the payroll schema or calculation rules that do not allow for changes to the employee subgroup after payroll has been processed.
  
  Solution:
  
  Check Payroll Status: Verify if the payroll for the employee has been completed for the period in question. If it has, you may need to reverse or adjust the payroll before making changes to the employee subgroup.
  Reprocess Payroll: If the employee subgroup needs to be changed, you may need to run the payroll again for the affected periods after making the necessary changes.
  Review Configuration: Check the configuration of the payroll schema and calculation rules to ensure that they allow for changes to the employee subgroup. You may need to consult with your SAP HR configuration team.
  Use Correct Transaction: Ensure that you are using the correct transaction to change the employee subgroup. For example, use PA30 (Maintain HR Master Data) to make changes to the employee's data.
  Consult Documentation: Refer to SAP documentation or notes related to this error message for any specific instructions or recommendations.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or fixes related to this error.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and PC00_MXX_CALC (Payroll Calculation) for managing employee data and payroll processing.
  Testing: If changes are made, ensure to test in a development or quality environment before applying changes in production to avoid disruptions in payroll processing.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal SAP HR team for further assistance.