How To Fix HRPAYDEKUG401 - Create data record with the 1st of the month as the validity start date.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEKUG - Notification class for reduced hours compensation

• Message number: 401

• Message text: Create data record with the 1st of the month as the validity start date.

What causes this issue?

The allowance period for reduced hours compensation generally begins on
the first day of a month even if the non-productive time is not until
later in the month.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Create this data record with a validity start date of the first of the
month.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEKUG401 - Create data record with the 1st of the month as the validity start date. ?

  The SAP error message HRPAYDEKUG401 typically occurs in the context of payroll processing in the SAP HR module, particularly when dealing with infotypes related to employee data. This error indicates that the system requires the validity start date of a data record to be set to the first day of the month.
  Cause:
  The error is triggered when you attempt to create or modify a data record (such as an infotype record) with a validity start date that is not the first day of the month. In many payroll processes, especially in Germany (as indicated by the "HRPAYDEK" prefix), the system expects certain records to align with the monthly payroll cycle, which typically starts on the first of the month.
  Solution:
  To resolve this error, you should ensure that the validity start date for the data record you are trying to create or modify is set to the first day of the month. Here are the steps you can take:
  
  
  Check the Validity Start Date: When entering or modifying the data record, make sure that the start date is set to the first day of the month (e.g., 01.01.2023 for January 2023).
  
  
  Adjust the Date: If the date is incorrect, change it to the first of the month and try saving the record again.
  
  
  Review Configuration: If this error occurs frequently, it may be worth reviewing the configuration settings in your SAP system to ensure that the rules for validity dates are correctly set up according to your organization's payroll policies.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific guidelines related to the infotype you are working with, as different infotypes may have different requirements.
  
  
  Testing: After making the necessary changes, test the payroll run or the specific transaction again to ensure that the error does not reoccur.
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee data. Each infotype has specific rules regarding validity dates.
  Payroll Processing: Understanding the payroll processing cycle in your organization can help in setting the correct dates for data records.
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional guidance on handling validity dates in payroll processing.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult with an SAP HR expert for further assistance.