How To Fix HRPAYDEEH704 - Month &1: in col. 3, since in SR, <18 hrs/wk or exempt with substitute

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEEH - Notification class for surveys, DE

• Message number: 704

• Message text: Month &1: in col. 3, since in SR, <18 hrs/wk or exempt with substitute

What causes this issue?

The work center for this employee in semiretirement is not counted as a
work center for the following reasons:
The employee is in the exemption phase and has a substitution (infotype
<LS>Semiretirement</> (0521), field <LS>Pers. No. of Reassigned Person
</> is filled).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

OR
Neither the <ZH><ZK>contractually agreed hours</></> during all
semiretirement phases nor the <ZK><ZH>hours actually worked</></> in the
relevant phase reach 18 hours per week. The system calculates this limit
of 18 hours per week as follows:
As the basis for the calculation, the system calculates the weekly <ZH>
working hours before semiretirement</> by dividing the hours in the
field <LS>Weekly Working Hours</> from the current infotype record <LS>
Planned Working Time</> (0007) by the percentage of the field <LS>
Percentage of Prev. Working Time</> from the relevant phase from view
<LS>V_T5DA5</> (phases in the block model).
The system calculates the <ZH><ZK>contractually agreed hours</></> by
multiplying the <ZH>working hours before semiretirement</> by the
percentage of the field <LS>Employment Percentage</> of the relevant
semiretirement model from view <LS>V_T5DA2</> (semiretirement model
percentage increase).
The system calculates the <ZH><ZK>hours actually worked</></> by
multiplying the <ZH>working hours before semiretirement</> by the
percentage of the field <LS>Capacity Utilization Level</> of the
relevant phase from view <LS>V_T5DA5</> (phases in the block model).

System Response

Since the work center of this employee in semiretirement in not counted
as a work center, it is listed in column three instead of column four.

How to fix this error?

Check the entries for all three fields mentioned in views <LS>V_T5DA5</>
and <LS>V_T5DA2</> for the model and phase of the employee. (Read the
field help for these fields.) Ensure that the weekly hours in the
infotype <LS>Planned Working Time</> (0007) represent the field help
explanations for the <LS>Percentage of Prev. Working Time</> in view
<LS>V_T5DA5</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEEH704 - Month &1: in col. 3, since in SR, <18 hrs/wk or exempt with substitute ?

  The SAP error message HRPAYDEEH704 typically relates to payroll processing in the SAP HR module, specifically in the context of employee time management and payroll calculations. The message indicates that there is an issue with the working hours or exemption status of an employee for a specific month.
  Cause:
  The error message suggests that there is a conflict in the employee's working hours or exemption status. Specifically, it indicates that for the specified month (denoted by &1), the employee is either:
  
  Working less than 18 hours per week, or
  Exempt from certain payroll calculations but does not have a valid substitute in place.
  
  This can occur due to various reasons, such as:
  
  Incorrectly maintained employee master data.
  Misconfiguration of payroll rules or time management settings.
  Changes in the employee's working hours or exemption status that have not been properly updated in the system.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Master Data:
  
  Verify the employee's working hours and exemption status in the employee master data (infotype 0000, 0001, 0007, etc.).
  Ensure that the working hours are correctly defined and that the employee is classified correctly (e.g., part-time, full-time, exempt, non-exempt).
  
  
  
  Review Time Management Data:
  
  Check the time management records for the employee to ensure that the hours worked are accurately recorded.
  Look for any discrepancies in the time entries that may lead to the error.
  
  
  
  Examine Payroll Configuration:
  
  Review the payroll configuration settings to ensure that the rules for part-time employees and exemptions are correctly set up.
  Ensure that there are valid substitutes defined for exempt employees if applicable.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unable to identify the issue, consult with your HR or payroll team for further assistance. They may have insights into specific configurations or policies that could be affecting the payroll processing.
  
  
  
  Testing:
  
  After making any necessary changes, run a test payroll simulation to ensure that the error is resolved and that the payroll calculations are correct.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help files related to payroll processing and time management for more detailed information on handling such errors.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Training: Consider training sessions for HR personnel on managing employee data and understanding payroll configurations to prevent similar issues in the future.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYDEEH704 error message in SAP.