How To Fix HRPAYDEEH402 - EE not counted as not active for entire month

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEEH - Notification class for surveys, DE

• Message number: 402

• Message text: EE not counted as not active for entire month

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEEH402 - EE not counted as not active for entire month ?

  The SAP error message HRPAYDEEH402 indicates that an employee (EE) is not being counted for payroll processing because they are marked as not active for the entire month. This typically occurs in the context of payroll processing in the SAP Human Capital Management (HCM) module, particularly in the area of payroll for Germany (as indicated by the "DE" in the error code).
  Cause:
  
  
  Employee Status: The employee may have a status that indicates they are not active for the entire month. This could be due to various reasons such as:
  
  The employee is on leave (e.g., maternity leave, sick leave).
  The employee has been terminated or is on a long-term absence.
  The employee's employment record is not correctly maintained in the system.
  
  
  
  Infotype Data: The relevant infotypes (such as Infotype 0000 - Actions, Infotype 0001 - Organizational Assignment, or Infotype 0007 - Planned Working Time) may not be correctly configured or may indicate that the employee is inactive.
  
  
  Payroll Control Record: The payroll control record may not be set up correctly for the period in question, affecting the processing of employees.
  
  
  Solution:
  
  
  Check Employee Status: Review the employee's status in the system. Ensure that the employee is marked as active for the payroll period in question. If the employee is on leave, ensure that the leave is correctly recorded.
  
  
  Review Infotype Records: 
  
  Check Infotype 0000 (Actions) to see if the employee has any actions that indicate they are inactive.
  Check Infotype 0001 (Organizational Assignment) to ensure the employee is assigned to the correct organizational unit.
  Check Infotype 0007 (Planned Working Time) to ensure that the employee's working time is correctly defined.
  
  
  
  Payroll Control Record: Verify the payroll control record for the relevant period. Ensure that it is open for processing and that there are no restrictions that would prevent the employee from being included in payroll.
  
  
  Consult with HR: If the issue persists, consult with your HR department or SAP HCM specialist to ensure that all employee data is correctly maintained and that there are no underlying issues with the employee's record.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to payroll processing and employee status management to ensure compliance with best practices.
  Testing: After making any changes, perform a test payroll run to verify that the employee is now included in the payroll processing.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.