How To Fix HRPAYDEEH376 - Month &1: Entry in column 3 was deleted (duplicate count column 2)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEEH - Notification class for surveys, DE

• Message number: 376

• Message text: Month &1: Entry in column 3 was deleted (duplicate count column 2)

What causes this issue?

The employee is counted as a trainee in the relevant month under both
column 2 and column 3.

System Response

To prevent a double subtraction from column 1 (positions), the entry in
column 3 is set to zero.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEEH376 - Month &1: Entry in column 3 was deleted (duplicate count column 2) ?

  The SAP error message HRPAYDEEH376 typically occurs in the context of payroll processing within the SAP HR module. This error indicates that there is a duplicate entry in the payroll results for a specific month, which violates the uniqueness constraints of the payroll data.
  Cause:
  The error message "Entry in column 3 was deleted (duplicate count column 2)" suggests that during the payroll processing, the system detected that there were multiple entries for the same employee or payroll result for a specific month. This can happen due to:
  
  Duplicate Payroll Runs: If payroll has been run multiple times for the same period without proper adjustments or corrections.
  Incorrect Data Entry: Manual entries or adjustments that inadvertently create duplicate records.
  Data Migration Issues: If data has been migrated from another system, duplicates may have been introduced.
  Configuration Issues: Incorrect configuration in payroll processing that allows for duplicate entries.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Payroll Results: Review the payroll results for the affected month. Use transaction codes like PC_PAYRESULT or PA03 to analyze the payroll results and identify duplicates.
  
  
  Identify Duplicates: Look for entries that have the same employee number and payroll period. You may need to run reports or queries to find these duplicates.
  
  
  Delete or Adjust Duplicates: Once identified, you can either delete the duplicate entries or adjust them as necessary. This may involve using transaction codes like PC00_MXX_CALC (where MXX is your country-specific payroll) to recalculate payroll.
  
  
  Re-run Payroll: After resolving the duplicates, re-run the payroll for the affected period to ensure that the payroll results are accurate.
  
  
  Review Configuration: If this issue occurs frequently, review the payroll configuration settings to ensure that they are set up correctly to prevent duplicates.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to payroll processing for any specific guidelines or updates that may address this issue.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain Payroll Results), PC00_MXX_CALC (Payroll Calculation), and PC_PAYRESULT (Display Payroll Results).
  SAP Notes: Check SAP Notes for any known issues or patches related to payroll processing that might address this error.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to identify and resolve the HRPAYDEEH376 error effectively.