How To Fix HRPAYDEEH318 - Month &1: Trainee as per training status, but not according to DEUEV

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEEH - Notification class for surveys, DE

• Message number: 318

• Message text: Month &1: Trainee as per training status, but not according to DEUEV

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEEH318 - Month &1: Trainee as per training status, but not according to DEUEV ?

  The SAP error message HRPAYDEEH318 typically occurs in the context of payroll processing in Germany, particularly when dealing with trainee statuses and their reporting to the DEUEV (German Social Security Reporting). This error indicates a discrepancy between the trainee status as defined in the training status and what is reported to the DEUEV.
  Cause:
  The error arises when the system identifies that an employee is classified as a trainee based on their training status, but this classification does not align with the information being reported to the DEUEV. This can happen due to several reasons:
  
  Incorrect Master Data: The employee's master data may not be correctly maintained, leading to inconsistencies in their training status.
  Configuration Issues: There may be issues in the configuration of the payroll system, particularly in how trainee statuses are defined and reported.
  Missing or Incorrect Infotypes: Relevant infotypes (like IT0001, IT0002, IT0006, etc.) may be missing or incorrectly filled out, leading to discrepancies in the employee's status.
  Timing Issues: The timing of the data entry or changes in the employee's status may not align with the payroll processing period.
  
  Solution:
  To resolve the HRPAYDEEH318 error, you can take the following steps:
  
  
  Check Employee Master Data:
  
  Review the employee's master data in SAP (especially infotypes related to employment status and training).
  Ensure that the training status is correctly maintained and reflects the actual situation.
  
  
  
  Verify Infotypes:
  
  Check relevant infotypes (e.g., IT0001 for Organizational Assignment, IT0002 for Personal Data, IT0006 for Addresses) to ensure they are correctly filled out.
  Pay special attention to infotype IT0008 (Basic Pay) and IT0024 (Recurring Payments and Deductions) to ensure that the trainee status is correctly indicated.
  
  
  
  Review DEUEV Configuration:
  
  Ensure that the configuration for DEUEV reporting is correctly set up in the system. This includes checking the mapping of training statuses to DEUEV categories.
  Consult with your SAP HR configuration team to ensure that the settings align with legal requirements.
  
  
  
  Run Payroll Simulation:
  
  After making necessary corrections, run a payroll simulation to check if the error persists.
  This can help identify if the changes made have resolved the issue.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to HR payroll processing and DEUEV reporting for any specific guidelines or updates.
  
  
  
  Seek Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP HR team for further assistance.
  
  
  
  Related Information:
  
  DEUEV: The DEUEV (Deutsche Einheitliche Entgeltabrechnung) is a German regulation that governs the reporting of employee earnings and statuses to social security authorities.
  Infotypes: Infotypes are data structures in SAP that store specific information about employees. Each infotype has a unique number and serves a particular purpose in HR management.
  SAP Notes: Regularly check SAP Notes for any updates or patches related to payroll processing and DEUEV reporting, as these can provide solutions to known issues.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYDEEH318 error in your SAP system.