How To Fix HRPAYDEEH317 - Month &1: Trainee as per DEUEV, but not according to training status

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEEH - Notification class for surveys, DE

• Message number: 317

• Message text: Month &1: Trainee as per DEUEV, but not according to training status

What causes this issue?

The named personnel number is a trainee according to the infotype DEUEV
(0020) but not according to the training status that is derived from the
employee group and employee subgroup.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

In order to be taken into account as a trainee under column 2 in the
display of the severely disabled, an employee must be a trainee
according to the training status.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEEH317 - Month &1: Trainee as per DEUEV, but not according to training status ?

  The SAP error message HRPAYDEEH317 typically occurs in the context of payroll processing in Germany, particularly when dealing with trainee statuses and the DEUEV (German Reporting of Employees) requirements. This error indicates a discrepancy between the trainee status of an employee as per the DEUEV and the training status defined in the SAP system.
  Cause:
  
  Inconsistent Data: The employee's status in the DEUEV report does not match the training status defined in the employee's master data. This can happen if the employee is marked as a trainee in the DEUEV but is not set up correctly in the SAP system to reflect that status.
  Incorrect Configuration: The configuration settings for the training status in the SAP system may not align with the DEUEV requirements.
  Missing or Incorrect Infotypes: The relevant infotypes (such as IT 0001 for Organizational Assignment, IT 0002 for Personal Data, or IT 0021 for Training) may not be filled out correctly or may be missing.
  
  Solution:
  
  Check Employee Master Data: Review the employee's master data in SAP to ensure that the training status is correctly set. This includes checking the relevant infotypes to confirm that they reflect the correct trainee status.
  Update Infotypes: If the infotypes are incorrect or incomplete, update them accordingly. Ensure that the training status is correctly defined and that all necessary fields are filled out.
  Review DEUEV Configuration: Check the configuration settings related to DEUEV reporting in the SAP system. Ensure that the settings align with the legal requirements and that the training status is correctly mapped.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling DEUEV reporting and trainee statuses.
  Testing: After making changes, run a test payroll or generate a DEUEV report to ensure that the error is resolved and that the employee's status is now correctly reflected.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that pertain to employee training and status, such as IT 0001, IT 0002, and IT 0021.
  DEUEV Reporting: Understand the requirements for DEUEV reporting, including what constitutes a trainee and how this is defined in the context of payroll.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or updates that address known issues.
  Consult with HR/Payroll Team: If you are unsure about the correct settings or configurations, consult with your HR or payroll team, as they may have insights or procedures in place for handling such discrepancies.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPAYDEEH317 error message in SAP.