How To Fix HRPAYDEEH305 - The postal code could not be determined for employer &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEEH - Notification class for surveys, DE

• Message number: 305

• Message text: The postal code could not be determined for employer &1

What causes this issue?

The system could not determine the postal code of the named employer or
site.

System Response

When creating the SD display or the SD directory, you must specify the
postal code of the employer. Because this could not be found, the
creation of the display was terminated.

How to fix this error?

Store the postal code of the employer or the site in table T536A under
the continuation indicator D in the form: <Postal code><blank><City>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEEH305 - The postal code could not be determined for employer &1 ?

  The SAP error message HRPAYDEEH305 indicates that the system is unable to determine the postal code for a specific employer (represented by &1). This error typically arises in the context of payroll processing or employee data management in the SAP HR module.
  Cause:
  
  Missing or Incorrect Address Data: The employer's address information may be incomplete or incorrectly entered in the system. This includes missing postal code, city, or other address fields.
  Configuration Issues: There may be issues with the configuration of the country-specific settings in SAP, particularly for Germany (as indicated by "DE" in the error code).
  Master Data Issues: The employee or employer master data may not be properly maintained, leading to the inability to derive the postal code.
  Data Consistency: There may be inconsistencies in the data between different tables or modules that are supposed to provide address information.
  
  Solution:
  
  
  Check Employer Address: Verify the employer's address details in the SAP system. Ensure that all required fields, including postal code, are filled out correctly.
  
  Navigate to the relevant infotype (e.g., Infotype 0001 for Organizational Assignment) and check the address details.
  
  
  
  Maintain Address Data: If the postal code is missing, add it to the employer's address in the system. Ensure that the address is complete and accurate.
  
  
  Review Configuration: Check the configuration settings for the country-specific payroll settings. Ensure that the postal code determination logic is correctly set up.
  
  This may involve reviewing the customizing settings in transaction SPRO under "Payroll" and "Country-specific settings."
  
  
  
  Data Consistency Check: Run consistency checks on the master data to identify any discrepancies that may be causing the issue. This can often be done using transaction codes like PA30 or PA40.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and SPRO (Customizing).
  SAP Notes: Search for SAP Notes related to HRPAYDEEH305 for any known issues or fixes.
  User Forums: Check SAP community forums or user groups for discussions related to this error, as other users may have encountered and resolved similar issues.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYDEEH305 error in your SAP system.